Accounting Associate

Our client, a respected professional services organization is seeking a detail-oriented Accounting Associate to join its accounting team. This position is ideal for an accounting professional with experience in billing, bookkeeping, or accounting support who enjoys working in a collaborative, client-focused environment.

The Accounting Associate will support a variety of accounting functions including client billing, accounts receivable, trust accounting, accounts payable, cash receipts, and general accounting activities. The ideal candidate is highly organized, accurate, able to manage multiple priorities, and committed to delivering exceptional internal customer service.

Experience working in a law firm or other professional services environment is highly preferred.

KEY RESPONSIBILITIES

• Process daily client billing, including electronic billing and invoice generation.
• Submit invoices through electronic billing platforms and client vendor portals.
• Monitor billing workflows and maintain billing trackers.
• Resolve electronic billing rejections, payment discrepancies, and billing issues.
• Assist with client statements, collections activities, and billing inquiries.
• Coordinate billing requirements with attorneys and internal staff.
• Review work-in-progress adjustments and ensure compliance with established billing procedures.
• Prepare invoice copies, billing histories, and supporting documentation.
• Create billing summaries and Excel reports for clients and internal stakeholders.
• Process daily cash receipts, trust deposits, and client overpayments.
• Record trust account transactions, filing fees, escrow activity, and related accounting entries.
• Process remote bank deposits utilizing check scanning technology.
• Assist with accounts payable processing and real estate trust transactions.
• Prepare wire transfer documentation and verify banking instructions.
• Monitor ACH and wire transactions while accurately posting activity.
• Process petty cash transactions and rush check requests.
• Respond to accounting and billing inquiries from internal stakeholders.
• Participate in special accounting projects and departmental initiatives.
• Provide backup support for billing, accounts receivable, and other accounting functions as needed.

MINIMUM QUALIFICATIONS (Must have)

• High school diploma or equivalent.
• Two to three years of accounting, billing, bookkeeping, or related administrative experience.
• Strong proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Excellent organizational, time management, and multitasking abilities.
• Strong attention to detail with exceptional proofreading and data accuracy skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service orientation with the ability to collaborate across departments.
• Accurate data entry and 10-key skills.

PREFERRED QUALIFCATION (Nice to have)

• Experience working in a law firm or other professional services environment.
• Experience with accounting, billing, or legal practice management software.
• Knowledge of trust accounting and electronic billing platforms.

COMPENSATION & BENEFITS

• Compensation Range: $60,000-$70,000 per year
• 401(k) retirement program
• Medical, dental, and life insurance
• Paid vacation, holidays, and sick time
• 37.5-hour work week
• Monday-Friday schedule (8:30 AM-5:00 PM)
• Professional development and training
• Collaborative team environment
• Strong work-life balance

IDEAL BACKGROUND

This opportunity is well suited for professionals with experience as:

• Accounting Associate
• Billing Specialist
• Legal Billing Specialist
• Accounts Receivable Specialist
• Bookkeeper
• Accounting Clerk
• Billing Coordinator
• Accounting Assistant
• Trust Accounting Specialist
• Administrative Accounting Specialist

Professionals with prior experience supporting a law firm, CPA firm, consulting firm, engineering firm, architecture firm, or other professional services organization are especially encouraged to apply.