Facilities Manager

The Facilities Manager plays a vital role in ensuring the smooth day-to-day operations of the Seminary. This position works cross-functionally with all departments to support the diverse needs of the organization, using a servant leadership approach to foster collaboration and excellence.

In this role, you will oversee the development and implementation of facility operations, manage a small team, and lead daily tasks and special projects. Success in this position requires strong organizational skills, a problem-solving mindset, effective communication, and a team-oriented attitude.

If you thrive on checklists, enjoy working with others, and find fulfillment in creating a well-functioning and welcoming environment, we’d love to meet you!

Reports to:  Vice President of Operations

Classification: Full Time, Exempt

Direct reports: Facilities Associates & Campus Security Officer 

Responsibilities 

Security:

• Assign, distribute, and receive security fobs, office keys, and alarm codes to new or transitioning personnel, cancel codes for departing personnel, etc.
• Maintain database of security information for Seminary purposes, including key distribution, security contacts, security scheduling, and other related items.
• Respond to and work with the Campus Security Officer on alarm code violations
• Establish functional strategies regarding safety and fire issues
  • Create and maintain a safety policy
  • Increase knowledge and experience by attending seminars, workshops, etc. 

Facilities:

• Manage facilities service requests in a timely manner.
• Perform or contract facility repairs in a timely manner. 
• Monitor and ensure mechanical equipment is maintained on a scheduled basis.
• Walk through the Seminary grounds and buildings regularly to assess and document general conditions and needs.
• Schedule and oversee contractors for various projects.
• Help resolve emergencies as they arise.
• Coordinate office space needs, including replacing or acquiring furnishings, transitioning personnel to different offices to meet changing conditions, preparing offices for new personnel, etc.
• Work with leadership and other department during various events and conferences to meet facility needs including volunteer scheduling, timeline, set up and take down, security and medical. 
• Attend event meetings as needed for department collaboration. 
• Process all facility-related invoices through good record-keeping and timely payments.
• Continuity monitoring the facility budget vs. actual spending and adjusting as necessary.
• Other duties as assigned.

Physical Requirements

• Lifting and carrying heavy materials, furniture, equipment, and tools; climbing, crawling, and stooping to reach work; manual strength and skill to operate tools and equipment, and pull, push, or manipulate heavy objects against resistance.
• Work outdoors in temperature extremes and inclement weather; work aerially and in exposure to bacterial contamination and hazardous chemicals and fumes.
• Vision to computer screens, written materials, blueprints, and diagrams.
• Speech and hearing for in-person and telephone communications.
• A sense of smell to detect abnormal conditions such as smoke and odors associated with malfunctions and leaks.
• This work is performed in outdoor, shop, and office settings.

Qualifications

• At least five years of experience as a Maintenance Manager performing facilities management functions.
• Excellent organizational abilities.  Ability to work independently and meet deadlines.  Ability to multi-task efficiently.
• High levels of personal and professional integrity. 
• Ability to manage vendors and employees well.
• Evidence of a commitment to Jesus Christ and a life that demonstrates consistency with Biblical standards and the statement of faith and governing values of the Seminary.
• Theologically compatible with the Seminary’s statement of faith.
• Demonstrate a high degree of institutional loyalty and the capability of protecting the confidentiality of sensitive matters related to the institution.
• Computer literacy with Microsoft Office. 
• Excellent verbal and written communication skills in English with a pleasant telephone voice and personal communication abilities.
• Abide by the provisions and requirements of the Seminary Employee Handbook.
• Excellent interpersonal and networking skills with a variety of personalities and positions.
• Previous experience in a higher education setting is preferred. 

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.
• Must be able to travel for conferences or events.

Work Schedule:

• Must be able to work varied hours with a regular schedule of Monday – Friday
• During our conferences and events will be required to work alternate hours as needed.

Needed Attributes: Strong work ethic; excellent communication skills; patient and gracious; values confidential nature of position; ability to shift priorities on short notice; proactive approach to assessing needs and providing what is necessary to meet those needs; interacts well with diverse personality types – team player; ability to lead and willingness to serve – positive outlook; creative and resourceful – solutions-oriented.

Training and development: Self-initiated study and personal development are expected and encouraged. As funds are available, the Manager will be provided with the opportunity to attend classes, seminars, or events to continue to develop one's knowledge of topics with approval.

Benefits: 

• Medical Insurance for employee
• Up to 20 days accrued PTO plus floating holiday
• 14 days paid holiday (including the week of Christmas)
• Tuition Benefits
• 401k (after 1 year of full-time work) 

*General schedule for this role is M-F 7 AM - 3:30 PM