What are the responsibilities and job description for the HR COMPLIANCE AND OCCUPATIONAL HEALTH PARTNER position at Phoenix International Holdings Inc?
SUMMARY DESCRIPTION:
About the Role
The Human Resources (HR) Compliance and Occupational Health Partner plays a vital role in supporting the HR department with compliance, occupational health, and employee support functions. The role also supports recruitment and onboarding processes to ensure a seamless employee experience from pre-employment through orientation.
This role plays a vital part in ensuring organizational HR compliance with employee health, safety, and regulatory standards, and overseeing employee medical and drug testing programs, physicals, and compliance with Gulf of Mexico, DISA, and PHMSA requirements. This position ensures that all employment and health-related requirements are completed timely and accurately, while assisting in maintaining organizational compliance with applicable laws, regulations, and internal policies.
The ideal candidate will bring a solid understanding of HR compliance procedures and partner closely with the HR Manager and occupational health providers to ensure timely and accurate case management.
This HR Compliance and Occupational Health Partner is located in the Houston, TX office or the Bayou Vista, LA office.
CLASSIFICATION: Exempt (salaried)
DUTIES AND RESPONSIBILITIES:
HR Compliance and Program Support
- Supports the development, implementation, and maintenance of HR compliance programs, policies, and procedures.
- Maintains accurate and confidential employee records in compliance with regulatory and company standards.
- Assists in preparing for audits and compliance reviews by internal and external agencies.
- Tracks expiration dates for certifications, medical clearances, and other compliance-related documentation.
- Participates in periodic policy reviews and updates to reflect current legal and regulatory requirements.
Occupational Health and Safety Coordination
- Coordinates with the Operations and HSE departments to efficiently manage all pre-employment, post-accident, and periodic medical exams, physicals, and drug/alcohol screenings.
- Partners with third-party providers to manage testing schedules, results, and follow-ups.
- Maintains logs, records, and reports of medical and drug testing, ensuring full confidentiality and compliance with applicable privacy laws.
- Supports workplace safety initiatives in collaboration with HR and Safety leadership.
- Tracks and reports occupational health metrics, such as injury and illness data, ensuring timely completion of required reports.
- Must be available for urgent after-hours response.
Recruitment and Onboarding Support
- Partners with HR leadership and hiring managers to support the recruitment process, including job postings, applicant screening, and interview coordination.
- Assists with the new hire onboarding process, ensuring completion of all pre-employment screenings, background checks, and required documentation.
- Maintains onboarding and compliance checklists to ensure smooth and timely transitions for new hires.
Administrative and Communication Support
- Serves as a point of contact for HR compliance and occupational health inquiries.
- Prepares reports and metrics on compliance, testing, and HR program effectiveness.
- Maintains up-to-date knowledge of best practices in HR compliance, employee health, and regulatory standards.
JOB REQUIREMENTS:
- Bachelor’s degree in human resources, business administration, occupational health, or a related field preferred.
- Professional HR and/or safety certification with 5 plus years of experience in lieu of educational requirement.
- Minimum of 3 years of experience in HR compliance, occupational health, or workers’ compensation administration.
- Strong administration skill can manage multiple and competing priorities.
- Strong understanding of regulatory requirements (e.g., OSHA, PHMSA, DISA, DOT, or similar programs).
- Exceptional organizational and multitasking skills with a strong attention to detail.
- Excellent written and verbal communication skills.
- Demonstrated professionalism, confidentiality, and collaboration within cross-functional teams.
- Experience with occupational health management systems and ADP-WFN HRIS software preferred.
Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities
Salary : $68,500 - $78,500