ACCOUNTS PAYABLE SPECIALIST

SUMMARY DESCRIPTION:

This position is responsible for the company’s accounts payable activities, oversees all vendor activity and assists with assigned cash management transactions. This position is located in Largo, Maryland and reports to the Director of Finance.

CLASSIFICATION: Exempt (salaried)

DUTIES AND RESPONSIBILITIES:

• Oversees all Accounts Payable activities.
• Maintains all vendor files and electronic records.
• Manages the Corporate Credit Card Program.
• Provides support in processing Employee Expense Reimbursements.
• Records daily customer invoice payments.
• Maintains the 1099-eligible vendor list and assists in preparing and distributing annual 1099s.
• Responds to all vendor and employee inquiries regarding status of vendor invoices and employee expense reimbursements.
• Acts as a point of contact to all Vendors and Company Project and Program Managers regarding vendors.
• Receives and distributes incoming mail.
• Prepares completed files for storage on an annual basis.
• Prepares monthly and annual tax filings/requirements.
• Assists the Director of Finance with monthly reconciliations, closing entries, and audits.
• Maintains a documented system of accounting and purchasing policies and procedures.
• Implements and enforces all company accounting policies and procedures to maintain compliance with FAR/DFARS and CAS requirements.
• Promotes and ensures compliance with Phoenix’s safety programs, quality management system (QMS), and company policies, processes, and procedures.
• Performs other duties and special projects as assigned by the company and the Director of Finance.

JOB REQUIREMENTS:

• Ten years of accounting and accounts payable related experience.
• Five to seven years of accounting experience in a government contracting company.
• Strong knowledge of government contracting, FAR, DFAR, and CAS.
• Computer skills with competence in Microsoft Office Suite. Experience with government contracting accounting programs.
• Sensitivity to protecting proprietary information.
• Strong interpersonal skills with ability to work effectively in a team environment.
• Exceptional analytical and problem-solving abilities with strong attention to detail.
• Excellent organization and communication (written and verbal) skills and the ability to meet critical deadlines and manage multiple priorities in a fast-paced environment.
• Ability to complete assigned tasks with minimal supervision.
• Ability to pass a pre-employment drug/alcohol screen and background check, as required

Equal opportunity employer to all protected groups including protected veterans and individuals with disabilities