Office Administrator

Excellent Benefits... Medical, Dental, Vison, Life, 401K, Paid Holidays, Paid Time Off

This position with Phoenix Global, LLC is in Burns Harbor.

POSITION TITLE: Office Administrator

REPORTS TO: Site Manager

POSITION TITLE: Office Administrator (Scale Clerk and Accounting Admin)

ESSENTIAL JOB FUNCTIONS:

• Runs and monitors truck scale program.
• Answers phones in professional manner, direct calls, or assist caller.
• Determines maximum allowable weight for each truck.
• Collects fees by handling cash and credit card transactions at the scale.
• Files, creates, and maintains spreadsheets containing customer data.
• Order office supplies
• General office maintenance: miscellaneous administrative duties as needed.
• Works closely with sales staff to gather information from the sales system and distribute accordingly.
• Maintains detailed records of incoming/outgoing loads that cross the scales and prepares reports as needed.
• Maintains work area and equipment in a safe and clean condition at all times.
• Greets customers in a professional and polite manner.
• Prepares scales for daily use; ability to maintain two (2) scales simultaneously.
• Run customer invoices weekly and mail.
• Maintain customer invoice history and ticket files.
• Acts as supporting backup for other admin positions.
• Billing outside customers weekly including posting invoices
• Knowledge of MRP and accounting software preferred.
• DRO Updates for revenue

REQUIRED SKILLS:

• Proficiency in Microsoft Word and Excel
• Reliability, enthusiasm, teamwork.
• Well-developed interpersonal skills; ability to get along with diverse personalities.
• Must be able to lift, push, or pull up to 40 lbs.; work is primarily in an office setting but may require sitting/standing for extended periods of time
• Ability to multi-task
• Ability to communicate effectively verbally and in writing
• Readiness for flexible working hours; reliability, enthusiasm, interested in teamwork

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Phoenix Gloabl, LLC is a highly capable Mill Services provider with special expertise in Slag Processing Scrap Yards, Transportation/Logistics, Packaging Services, and other sectors involving complex production processes. Phoenix Global, LLC offers a full-service menu of Mill Services with US and International experience. Our Full-Service Menu includes marketing-focused slag scrap management, innovative production support, intelligent transport and handling logistics, professional maintenance, customized protective packaging, and technology-driven project management.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Relocate:

• Burns Harbor, IN: Relocate before starting work (Required)

Work Location: In person