What are the responsibilities and job description for the Donor Relations-Event Specialist I position at Phoenix Childrens Hospital?

Donor Relations-Event Specialist I

Position Details

Department: PCHF | Foundation Location: Phoenix Shift: Mon-Fri, Days, 8am-5pm Category: Foundation Posting #: 1000008 Employee Type: Full-Time

Position Summary

Posting Note: Donor Relations Event Specialist I

Position Summary
The Donor Relations Specialist is a key member of the Engagement, Stewardship, and Donor Relations team. Reporting to the Manager of Events, this role supports the development and execution of multiple event programs that advance the hospital’s mission and support the Foundation’s goals. Working collaboratively with the Manager of Events and counterpart event specialist, this position may oversee various components of program and project execution, including staffing, volunteer coordination, budget tracking, and fundraising deliverables. The specialist may also manage special events that promote the organization and its programs to the community.

Core Responsibilities
Donor Relations Event Support & Execution

• Assist with event logistics including supply orders, packing, print and signage requests, RSVP tracking, vendor coordination and inventory management

• Support preparation of event materials, follow-up communications and data clean-up needs.

• Navigate hospital environments professionally while following established policies and procedures to ensure a positive experience for patients and families.

• Maintain clear and consistent communication with internal and external parties to ensure alignment and support event objectives

• Provide weekly updates to the Event Manager regarding event progress, needs, and challenges.
Program & Project Management

• Support the Event Manager in the execution of event initiatives by assisting with timeline management, quality control, stakeholder alignment, and data accuracy, while independently overseeing assigned project components.

• Manage event budgets including developing, tracking, and reporting to support fundraising teams.

• Collaborate with Foundation colleagues and hospital partners to plan and communicate event logistics, ensuring seamless event setup and execution.

Skills and Qualifications

• Minimum of 3 years of experience in event execution and management

• Strong written and verbal communication skills, with a professional and positive demeanor.

• Demonstrated excellence in customer service when engaging with senior donors and hospital executives.

• Excellent problem-solving abilities with the capacity to adapt event logistics while maintaining a positive donor experience.

• Excellent organizational skills with keen attention to detail and the ability to manage multiple tasks simultaneously.

• Experience managing complex, multi step projects involving multiple stakeholders and vendors.

• Comfortable working in a fast paced environment with shifting priorities.

Key Attributes

• Strategically minded — able to improve and continue to build donor events program.

• Highly creative — produces meaningful, mission driven donor events

• Exceptionally organized — manages details, timelines, and standards with accuracy.

• Collaborative — works easily across teams, functions, and leadership levels.

• Mission oriented — committed to elevating donor experience to advance philanthropy.

Working in close collaboration with leadership, the Specialist I assists in the development and implementation of many aspects of multiple programs that align with hospital’s mission and support the Foundation’s goals. Working independently, the Specialist I may be in charge of overseeing program/project execution that could include staffing, volunteers, budget and fundraising goals from start to finish. This position may also be responsible for special events that publicize the organization and its programs to the community. Position may have direct and/or indirect oversight of lower-level staff members and/or volunteers.

Position Duties

Program Development: Assists in the development of fully-fledged programs complete with policies, procedures and techniques.
Allocate Resources: Allocates a specific amount of resources for each program while avoiding the depletion of resources as well as the degradation of quality.
Process Documentation: Manages the tracking of deliverables, monitoring progress and translating data towards future growth projections.
Manage Budgets: Creates and analyzes budgets for each program in order to minimize unnecessary expenditures, including complex budgetary planning and forecasting.
Staff Oversight: Responsible for training, assisting and collaborating with staff members who are involved in one or more programs. Indirect and/or direct supervision must facilitate communication, aid organization, coordinate objectives and ensure that standards are met.
Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

Offering the most comprehensive care across ages, communities and specialties
Investing in innovative research, including emerging treatments, tools and technologies
Advancing education and training to shape the next generation of clinical leaders
Advocating for the health and well-being of children and families

Values

We place children and families at the center of all we do
We deliver exceptional care, every day and in every way
We collaborate with colleagues, partners and communities to amplify our impact
We set the standards of pediatric healthcare today, and innovate for the future
We are accountable for making the highest quality care accessible and affordable

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Donor Relations-Event Specialist I

What are the responsibilities and job description for the Donor Relations-Event Specialist I position at Phoenix Childrens Hospital?