What are the responsibilities and job description for the Coordinator III-Gift Processing position at Phoenix Children's?
Coordinator III-Gift Processing Apply! Apply! Position Details
Department: PCHF | Foundation
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Foundation
Posting #: 1022227
Employee Type: Full-Time
Position Summary
Posting Note: Coordinator III, Gift Processing
Posting Notes
Join the Development Operations team at Phoenix Children’s Hospital Foundation! We support the essential functions of Foundation staff who are passionate about Phoenix Children’s Hospital’s mission of providing hope, healing, and the best healthcare to children and their families. The ideal candidate will be comfortable working in a dynamic and fast-paced environment, has a great attention to detail, is self-motivated, and possesses strong customer service skills.
Body Of Job Description
Reporting to the Manager, Gift Processing, the Coordinator III, Gift Processing supports daily gift processing activities. Responsibilities include gift batching, donor acknowledgment communications, donor database maintenance, and customer service related to gifts.
Key functions:
Responsible for the accurate, timely processing of manual gift entry and semi-automated data imports into Raiser's Edge, following established departmental gift coding and data integrity standards.
Opens and sorts gifts received in the mail and copies all gifts and accompanying gift documentation in preparation for daily bank deposits.
Prepares bank deposits for cash and check gifts.
Merges and prints timely donor acknowledgement letters and tax receipts.
Generates monthly pledge payment reminders and credit card decline notices.
Collects, updates, and maintains key constituent data in the database such as address, phone, and e-mail information, obituaries, and other biographical information.
Assists with routine database cleanup projects as needed.
Answers phone calls from donors received through the Foundation’s general number and responds to e-mails from the Development Operations e-mail inbox.
May cover the Front Office Receptionist’s Desk in the Receptionist’s absence.
Performs other duties as assigned.
The Coordinator III’s primary responsibility is to assist with managing relationships, partnerships, programs, events and campaigns that result in growing annual revenue for the Foundation. The Coordinator III collaborates with colleagues throughout the Foundation and/or hospital to help deliver first-class programs, events, recognition, and service to internal and external donors. The Coordinator III will take a lead role on project/program execution.
Position Duties
Mission
To advance hope, healing and the best healthcare for children and their families
Vision
Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.
We realize this vision by:
First Name *
Last Name *
Phone *
Email Address *
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Password *
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Resume Upload *
Note, ONLY 1 attachment will be visible to system per applicant for all applications per active profile. When you upload your resume, our system will attempt to update your profile here, which may overwrite previously completed fields. The attached file is accepted as the resume. It is also allowable to combine both the resume (positioned first in the file) followed by a cover letter into the one file attachment.
Please upload a PDF or DOCX version of your resume. Resumes created in Mac Pages should be exported as PDF before uploading
or drag your file to this box
Are you a current or former employee? *
PCH Network ID:
PCH Password:
SSN:
DOB:
×
Desired pay?
How did you hear about this position? College/University Event Direct Mail Employee Referral Internal Transfer Job Board Job Fair Journal Newspaper Open House Professional Association Radio Retained to Agency PCH Website Social Media (FB, Twitter, LinkedIn) Other
Who referred you * Which department do they work in? Do you know their phone number/email?
Position Qualifications Please review the following qualifications and specify whether you meet each of the requirements listed.
Education Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
Yes No
Experience Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
Yes No
Yes No
Yes No
Yes No
Yes No
Special Skills Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
Yes No
Yes No
Yes No
Yes No
Yes No
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply
I Agree
Department: PCHF | Foundation
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Foundation
Posting #: 1022227
Employee Type: Full-Time
Position Summary
Posting Note: Coordinator III, Gift Processing
Posting Notes
Join the Development Operations team at Phoenix Children’s Hospital Foundation! We support the essential functions of Foundation staff who are passionate about Phoenix Children’s Hospital’s mission of providing hope, healing, and the best healthcare to children and their families. The ideal candidate will be comfortable working in a dynamic and fast-paced environment, has a great attention to detail, is self-motivated, and possesses strong customer service skills.
Body Of Job Description
Reporting to the Manager, Gift Processing, the Coordinator III, Gift Processing supports daily gift processing activities. Responsibilities include gift batching, donor acknowledgment communications, donor database maintenance, and customer service related to gifts.
Key functions:
Responsible for the accurate, timely processing of manual gift entry and semi-automated data imports into Raiser's Edge, following established departmental gift coding and data integrity standards.
Opens and sorts gifts received in the mail and copies all gifts and accompanying gift documentation in preparation for daily bank deposits.
Prepares bank deposits for cash and check gifts.
Merges and prints timely donor acknowledgement letters and tax receipts.
Generates monthly pledge payment reminders and credit card decline notices.
Collects, updates, and maintains key constituent data in the database such as address, phone, and e-mail information, obituaries, and other biographical information.
Assists with routine database cleanup projects as needed.
Answers phone calls from donors received through the Foundation’s general number and responds to e-mails from the Development Operations e-mail inbox.
May cover the Front Office Receptionist’s Desk in the Receptionist’s absence.
Performs other duties as assigned.
The Coordinator III’s primary responsibility is to assist with managing relationships, partnerships, programs, events and campaigns that result in growing annual revenue for the Foundation. The Coordinator III collaborates with colleagues throughout the Foundation and/or hospital to help deliver first-class programs, events, recognition, and service to internal and external donors. The Coordinator III will take a lead role on project/program execution.
Position Duties
- Takes on a lead role with tasks related to events and project management; communications; donor engagement and stewardship. May be assigned some oversight of revenue and non-revenue items as well as financial reporting duties.
- Provides hands-on assistance with fundraising tactics, timely and meaningful donor recognition, and communications. Schedules meetings, volunteers, and tours, and tracks donations.
- Collaborates with Foundation colleagues to develop fundraising plans, proposals, prospect cultivation, recognition collateral, promotional materials and reporting to engage and increase interest in philanthropy and sponsorship from individuals and businesses.
- Keeps updated calendar of events, merchandise, supplies, contact information in database, tracking reports for campaign and event revenue and expenses.
- Helps cultivate key relationships with existing and prospective supporters.
- Provides direction and oversight for projects to support staff.
- Performs miscellaneous job related duties as requested.
Mission
To advance hope, healing and the best healthcare for children and their families
Vision
Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.
We realize this vision by:
- Offering the most comprehensive care across ages, communities and specialties
- Investing in innovative research, including emerging treatments, tools and technologies
- Advancing education and training to shape the next generation of clinical leaders
- Advocating for the health and well-being of children and families
- We place children and families at the center of all we do
- We deliver exceptional care, every day and in every way
- We collaborate with colleagues, partners and communities to amplify our impact
- We set the standards of pediatric healthcare today, and innovate for the future
- We are accountable for making the highest quality care accessible and affordable
First Name *
Last Name *
Phone *
Email Address *
Good News! Your email account already has already been registered. Provide your password for quicker access.
Password *
You must login to continue!
Forgot your password? - You may click here to reset it.
Resume Upload *
Note, ONLY 1 attachment will be visible to system per applicant for all applications per active profile. When you upload your resume, our system will attempt to update your profile here, which may overwrite previously completed fields. The attached file is accepted as the resume. It is also allowable to combine both the resume (positioned first in the file) followed by a cover letter into the one file attachment.
Please upload a PDF or DOCX version of your resume. Resumes created in Mac Pages should be exported as PDF before uploading
or drag your file to this box
Are you a current or former employee? *
PCH Network ID:
PCH Password:
SSN:
DOB:
×
Desired pay?
How did you hear about this position? College/University Event Direct Mail Employee Referral Internal Transfer Job Board Job Fair Journal Newspaper Open House Professional Association Radio Retained to Agency PCH Website Social Media (FB, Twitter, LinkedIn) Other
Who referred you * Which department do they work in? Do you know their phone number/email?
Position Qualifications Please review the following qualifications and specify whether you meet each of the requirements listed.
Education Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
- Bachelor’s degree or equivalent years of experience
Yes No
Experience Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
- Minimum of 5 years of related experience.
Yes No
- Prior retail or customer service experience.
Yes No
- Project management, community relations and/or budgeting experience.
Yes No
- Experience working with executive staff and high profile stakeholders.
Yes No
- 3-5 years of advanced administrative experience.
Yes No
Special Skills Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
- High level of maturity and personal integrity; enthusiasm, energy and a positive attitude combined with a passion for building relationships.
Yes No
- Goal oriented, resourceful, flexible and good humored.
Yes No
- Strong computer skills, including proficiency with Microsoft Office software and CRM database.
Yes No
- Ability to multi-task with keen attention to detail.
Yes No
- Ability to maintain a flexible schedule to accommodate occasional night and weekend activities.
Yes No
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply
I Agree