What are the responsibilities and job description for the OP Surgery Office Coordinator (5a-1p) position at Phoebe Putney Health System?
Qualifications
High School Degree or GED (Required)
Work Experience
1 Or More Years Secretarial/administrative Experience (Required)
Licenses or Certification
Essential Function
Supply administrative support to the department, often including several management personnel.
Prepare standards letters and reports and creates various documents, including presentations, reports and forms, gathering and summarizing data, using appropriate formats and software. Handles communications/ documents of both a general and confidential nature.
Perform administrative duties that support the effective operation of the office, such as maintaining appropriate inventory of the office supplies, processing information and forms, coordinating schedules, etc.
Organize and maintain office filing systems and reports in accordance with organizational procedures, following up on pending matters.
Process incoming and outgoing mail, directing and routing as appropriate, answers phone, takes and relays accurate messages, screens calls as appropriate, and greets and assists employees and other visitors.
Schedule meetings and appointments, maintains calendars within departments, and coordinating arrangements for meetings and conferences.
Respond to telephone or visitor inquiries based on knowledge of department of hospital procedures and policies. Refers other inquiries to the appropriate personnel.
Greet and assist employee/ staff, other visitors and telephone callers. If appropriate, assist in problem resolution or refers others within department or organization.
High School Degree or GED (Required)
Work Experience
1 Or More Years Secretarial/administrative Experience (Required)
Licenses or Certification
Essential Function
Supply administrative support to the department, often including several management personnel.
Prepare standards letters and reports and creates various documents, including presentations, reports and forms, gathering and summarizing data, using appropriate formats and software. Handles communications/ documents of both a general and confidential nature.
Perform administrative duties that support the effective operation of the office, such as maintaining appropriate inventory of the office supplies, processing information and forms, coordinating schedules, etc.
Organize and maintain office filing systems and reports in accordance with organizational procedures, following up on pending matters.
Process incoming and outgoing mail, directing and routing as appropriate, answers phone, takes and relays accurate messages, screens calls as appropriate, and greets and assists employees and other visitors.
Schedule meetings and appointments, maintains calendars within departments, and coordinating arrangements for meetings and conferences.
Respond to telephone or visitor inquiries based on knowledge of department of hospital procedures and policies. Refers other inquiries to the appropriate personnel.
Greet and assist employee/ staff, other visitors and telephone callers. If appropriate, assist in problem resolution or refers others within department or organization.