Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for processing invoice requests, maintaining vendor records, and acts as the point person within the organization for receiving, reviewing, and processing approved invoices as well as support monthly, quarterly, and annual close tasks as assigned by departmental leads. This position reports to PHMC’s Accounts Payable Manager.

RESPONSIBILITIES:

• Review and verify electronic Purchase Request Forms for PHMC Programs/Affiliates.
• Maintain schedules for all rent and lease agreements to align with proper payment schedules.
• Post to general ledger and process vendor payments in timely manner.
• Create and maintain vendor cards in partnership with the Contracts Department.
• Distribute and mail accounts payable checks.
• Create and upload ACH file for electronic payments to the respective bank account.
• Creating Credit Memos as needed.
• Research and analyze problem vendor accounts.
• Maintain Minority Business Enterprise Forms.
• Assist with audit support pulling as requested.
• Review, research and resolve GL activity, adjust as needed.
• Assist with Self Determination program’s administrative functions.
• Primary back up for Accounts Payable Manager.
• Provide support to Finance Administrative Assistant as needed.
• Attend staff meetings as required.

SKILLS:

• Proficiency with Microsoft Office applications, knowledge of Excel is a plus.
• Excellent interpersonal, verbal, and written communication skills.
• Attention to detail.
• Strong problem solving.
• Demonstrate ability to work independently and to organize and prioritize work.
• Ability to perform in a fast-paced environment.

EXPERIENCE:

Positions require at minimum, experiences with demonstrated experience in Microsoft Office programs and 2 years previous accounts payable experience is required.

EDUCATION REQUIREMENT:

Associate’s degree in accounting required and/or related accounts payable experience.

PHMC is an Equal Opportunity and E-Verify Employer.