What are the responsibilities and job description for the AP Specialist position at philzcoffeecareers?
As an AP Specialist, you’ll play a key role in Bettering Days for our teams and partners by ensuring the accuracy, integrity, and timeliness of our financial operations. You’ll keep our business running smoothly through precise invoice processing, reliable vendor record management, accurate payment activities, and consistent stewardship of fixed asset data. Your work also strengthens our financial controls through audit support and error-free documentation, helping us maintain a strong foundation of trust, transparency, and operational excellence.
This is a remote position, giving you the flexibility to work from home while staying closely connected to where the action happens - our stores. To make the most of that connection, you’ll need to be based in our Los Angeles market. Being in our market means you’ll have the chance to see the impact of your work firsthand and stay close to our operations and culture that Betters People's Day.
WHAT YOU’LL DO
Accurate Invoice & Payment Processing
- Review and code invoices, ensuring correct approval routing
- Process invoices, payments, and auto-withdrawals for the AP bank account
- Serve as backup for payment runs and payment posting
- Upload and manage invoices from third-party platforms (Capturis, Service Channel, etc.)
Vendor & Financial Record Integrity
- Set up new vendors and maintain complete documentation in the ERP/payment system
- Reconcile vendor statements and resolve missing invoices, credits, or discrepancies
- Support external audits by providing required documentation
- Prepare and process annual 1099 filings
Asset Management & Cross-Functional Support
- Maintain and reconcile fixed asset records
- Complete additional duties as needed
WHAT YOU’LL NEED
- Bachelor’s degree in Accounting, Finance, or a related field
- Experience in retail or restaurant accounts payable environments
- 3 years of full-cycle AP experience
- Solid understanding of GAAP and ability to apply it in daily work
- High proficiency with accounting software; NetSuite experience strongly preferred
- Strong organization skills and exceptional attention to detail
- Clear and professional written and verbal communication skills
- Proficiency with Microsoft Office Suite, Google Workspace, or similar tools
ESSENTIAL PHYSICAL REQUIREMENTS
- Visual acuity
- Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others
- Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers
- Extending hand(s) and arm(s) in any direction
- Bending, Reaching, Pulling, Pushing, Extending arms/hands occasionally during shift
- Sitting for extended periods of time
- Exerting up to 10-20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects
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**Compensation & Benefits A reasonable estimate of the annual salary for this role is $75,000 to $85,000. Please note that the base pay will vary based on qualifications, previous experience, and work location. When you join our team, we better your days through our benefits and support programs – we offer our team members medical, dental, and vision insurance, company-paid basic life insurance, optional family life insurance, 401(k) with company match, flexible spending accounts, commuter benefits, mental health support, holiday pay, Vacation & Sick Time, Team Member discounts, freebie drinks and discounted beans, fun Philz swag, opportunities for growth and advancement, and more! |
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Salary : $75 - $85