What are the responsibilities and job description for the Finance Operations Specialist position at Philpott Solutions Group ~ Family of Companies?
Be more than an employee—be an owner.
At Philpott Solutions Group, every team member shares in our success. We’re an employee-owned company with over 130 years of history, and we’re looking for an organized, motivated Finance Operations Specialist to join our team and grow with us.
About Philpott Solutions Group
Founded in 1889, Philpott Solutions Group is an Employee-Owned (ESOP) company that provides innovative products and services to the industrial, rubber, plastics, and chemical sectors.
Our employee-owners take pride in delivering quality, reliability, and exceptional customer service. As part of our team, you’ll work in a collaborative environment where your contributions matter and your success is shared through company ownership.
About the Role
Philpott Solutions Group is seeking a detail-oriented and motivated Finance Operations Specialist to join our growing team. In this role, you’ll be a key player in our Accounting Department—managing Accounts Receivable and Accounts Payable functions for Philpott and its subsidiaries. You’ll ensure accurate, timely processing of transactions, maintain strong vendor and customer relationships, and help keep our cash flow operations running smoothly.
If you enjoy working in a fast-paced environment, love numbers, and take pride in accuracy and organization, this is an excellent opportunity to make an impact in a supportive and collaborative workplace.
What You’ll Do
- Process and apply customer and vendor payments; reconcile daily A/R and A/P reports
- Establish and maintain customer credit limits and monitor account status
- Follow up with customers on delinquent accounts in a professional, solution-focused manner
- Assist with vendor setup and ensure compliance with company quality standards
- Process weekly vendor payments, employee reimbursements, and credit/debit memos
- Monitor and maintain multiple bank accounts and forecast cash needs
- Prepare and submit regular financial reports for management review
- Collaborate with sales, operations, and management to resolve billing or payment discrepancies
- Support company goals through accurate, timely, and ethical accounting practices
- Provide backup support for office reception as needed
What We’re Looking For
- 3–5 years of experience in high-volume Accounts Receivable and Accounts Payable
- Working knowledge of billing, collections, and cash management processes
- Strong attention to detail and commitment to accuracy
- Excellent written and verbal communication skills
- Ability to prioritize, multitask, and meet deadlines in a fast-paced environment
- Proficiency in Microsoft Excel, Word, and PowerPoint
- Experience with Cloud Suite Industrial software is a plus
- Degree in Accounting or Finance preferred
What You’ll Bring
- A proactive, problem-solving mindset
- Professionalism when working with customers and vendors
- A team-oriented attitude and strong sense of accountability
- The ability to balance efficiency with accuracy in every task
Why Join Philpott Solutions Group?
At Philpott, you’ll be part of a collaborative and innovative team that values quality, integrity, and continuous improvement. We offer competitive pay, opportunities for growth, and the chance to make a tangible difference in a company that’s been delivering excellence for decades.
Ready to Apply?
If you’re an organized, reliable accounting professional looking to grow your career in a stable, supportive environment, we’d love to hear from you!
Apply today and become part of the Philpott Solutions Group team.