Accounts Payable/Receivable and Inventory Specialist

Summary:

Philly’s Best Steak Company Inc. is a leading Philadelphia area meat processing facility specializing in the manufacturing of Philly style steak products. We pride ourselves as being family owned, providing our employees with a safe, friendly, and collaborative work environment. 

The Accounts Payable/Receivable and Inventory Specialist plays a key role in managing the company’s financial accounts. This position is responsible for overseeing billing operations, ensuring accurate payables and receivables, processing invoice payments, supporting collection efforts, and resolving account discrepancies. The role also involves collaborating with the Supply Chain and Warehouse Cycle Count Teams weekly to maintain accurate inventory records, ensuring that physical transactions (beyond just receipts) align with system transactions and on-hand inventory.   

Reports to: Controller

Status: Full-Time / Exempt

Schedule: Monday – Friday 8:00 am – 4:30 pm

Occasionally, additional hours may be required to complete tasks and/or projects.

Essential Duties/Responsibilities: 

• Participate in full cycle of month close process which can include account reconciliations, preparations and posting of journal entries, and review of AR and AP aging statements. 
• Take ownership of Accounts Payable process and entries.
• Be part of the Cycle Count team to ensure accurate system inventory.
• Processing daily invoices of customer shipment.
• Maintain and reconcile capital asset activity.
• Assist in preparation of annual operating budgets and monthly variance analysis.
• Continuously identify areas for improvement of financial process with documentation.
• Manage expense reports and reconcile credit card purchases via current applicable software.
• Maintain adherence to GAAP standards and prepare for audit.
• Contributes to team effort by accomplishing related results as needed.
• All other duties as assigned.                

Skills and Qualifications:

• Strong leadership and communication skills (written and verbal).
• Extensive knowledge of Microsoft Office Software & ERPs (QuickBooks and Microsoft Dynamics preferred).
• Knowledgeable in record keeping, reporting, organization, and continuous improvement.
• Capable of critical thinking for unique and unusual business problems.
• Demonstrates a high level of ethical behavior and professionalism in exercising judgment and discretion in matters of significance.
• Patience – Exhibits a significant amount of patience in matters regarding internal staff and external customers.
• Accountability – Understands that responsibility is a pillar of this position. Finding solutions to prevent issues from reoccurring is paramount.
• Accuracy – Ability to perform work accurately and thoroughly.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Flexibility – Ability to adapt easily to changing conditions and work responsibilities.
• Positivity – Display a positive attitude and is a positive agent for change.
• Teamwork – Work as part of a team and collaborate with co-workers.