What are the responsibilities and job description for the Construction Office Assistant position at Philly Class A Demolition Inc.?
Executive Assistant to Construction Business Owner
We are seeking an Executive Assistant to support the owner of a thriving construction business. The ideal candidate will have exceptional multitasking abilities and a strong sense of initiative. This role requires someone who can anticipate needs, take charge of tasks, and ensure that all operations run smoothly. You will be a vital part of our team, facilitating communication between various stakeholders and managing the day-to-day intricacies of projects.
RESPONSIBILITIES
- Maintain and organize the owners weekly schedule, ensuring efficient time management.
- Meet with contractors and architects to obtain estimates and discuss project specifications.
- Follow up on open tasks and ensure timely completion of assignments
- Navigate city websites and liaise with city officials, including inspectors, to help obtain necessary permits and approvals.
- Travel to different properties and job sites to provide on-site assistance.
- Assist in managing project timelines and oversee the execution of deals and contracts
- Proactively identify potential issues and recommend solutions to keep projects on track
- Coordinate meetings and prepare necessary documentation for discussion
QUALIFICATIONS
- Previous experience in property management, construction, sales, or related fields
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent communication skills, both written and verbal
- Innovative mindset with a capacity to think outside the box and anticipate needs
- Ability to work independently and take initiative
- Willingness to travel to various job sites as required
- Familiarity with project management tools and software is a plus
If you are a proactive individual who thrives in a fast-paced environment and is eager to contribute to the success of a construction business, please apply.
Required Qualifications
- Bachelor's Degree (Required)
- Valid Driver's License (Required)
- Strong administrative and clerical experience.
- Excellent verbal and written communication skills.
- Professional phone etiquette and customer service skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize responsibilities effectively.
- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
This position is Monday-Friday from 9am-5pm for a total 40 hour work week.
Job Type: Full-time
Pay: $20.00 per hour
Education:
- Bachelor's (Required)
License/Certification:
- drivers license (Required)
Work Location: In person
Salary : $20