What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Phillips and Associates, CPAs PC?
Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients, providing exceptional customer service and ensuring smooth office operations. Your energetic approach and attention to detail will help create a welcoming environment while managing essential administrative tasks efficiently.
Responsibilities
- Greet visitors and clients warmly, ensuring a positive first impression and guiding them appropriately
- Manage multi-line phone systems, answer inquiries, and direct calls with professionalism and courtesy
- Handle data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
- Prepare payrolls and payroll tax returns using Quickbooks software
- Assist with customer service by addressing inquiries promptly and providing support to ensure client satisfaction
- Copy and assemble reports for distribution to clients
- Scan/copy documents for record retention system
Experience
- Prior office experience or administrative support experience is highly preferred
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook), Quickbooks, and spreadsheets a plus
- Strong computer literacy with the ability to learn new software quickly
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Front desk experience that showcases excellent customer service and time management skills. This role is perfect for motivated individuals eager to deliver outstanding support to our team.
Pay: From $23.00 per hour
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $23