What are the responsibilities and job description for the Senior Analyst, Third Party Crude position at Phillips 66?
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The Division Order Senior Analyst is responsible for ensuring accurate and timely ownership records and payment allocations for crude oil production. This role requires advanced interpretation of division order title opinions, conveyance documents, and production data to validate and maintain accurate ownership information. The analyst will also manage escalated inquiries, oversee third-party service provider performance, and uphold SOX controls and regulatory compliance. Key responsibilities include ownership verification, dispute resolution, quality control, and performance monitoring, with an emphasis on continuous process improvement and stakeholder communication.
Responsibilities May Include
Total Rewards
Benefits
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.
Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 05/03/2025.
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an Equal Opportunity Employer
The Division Order Senior Analyst is responsible for ensuring accurate and timely ownership records and payment allocations for crude oil production. This role requires advanced interpretation of division order title opinions, conveyance documents, and production data to validate and maintain accurate ownership information. The analyst will also manage escalated inquiries, oversee third-party service provider performance, and uphold SOX controls and regulatory compliance. Key responsibilities include ownership verification, dispute resolution, quality control, and performance monitoring, with an emphasis on continuous process improvement and stakeholder communication.
Responsibilities May Include
- Oversight of Service Provider
- Analyze and interpret division order title opinions and pay lists to establish and maintain accurate ownership records.
- Review and approve ownership changes based on conveyance, probate, and other legal documents.
- Provide guidance and oversight to third-party providers (Opportune) to ensure owner relations inquiries and transfers are handled accurately and timely.
- Support complex case resolution related to ownership disputes and lease inquiries in collaboration with the Lease Office.
- Monitor managed service provider performance to ensure adherence to established service level agreements (SLAs) and quality standards.
- Conduct root cause analysis of ownership discrepancies and support remediation efforts to maintain data integrity.
- Financial Controls and Regulatory Compliance
- Perform bank verification SOX control reviews to identify and mitigate suspicious activity or fraud related to banking changes.
- Ensure that internal controls are followed for ownership and payment updates, aligning with regulatory and audit requirements.
- Collaborate with internal stakeholders to support compliance with royalty distribution standards, including appropriate regulatory reporting (e.g., 1099/1042, backup withholding, escheat).
- Performance Monitoring and Quality Assurance
- Monitor service provider metrics and performance dashboards to ensure alignment with KPIs and business goals.
- Escalate and resolve performance or quality issues that impact ownership accuracy, revenue distribution, or stakeholder satisfaction.
- Identify and drive value creation opportunities, including the transformation of subprocesses to improve efficiency, data quality, and automation.
- Required Deliverables and Metrics
- Ownership Accuracy: Drive high data quality in division of interest (DOI) setup and ownership transfers.
- SOX Compliance: Execute control reviews and ensure compliance in ownership change and banking processes.
- Inquiry Resolution: Meet timeliness targets for owner and lease office inquiries.
- Process Oversight: Ensure third-party compliance with operational SLAs and KPIs.
- Minimum 3 years of experience in Division Order or Land Administration
- Proven experience interpreting legal documents such as deeds, wills, and probate documentation
- Associates Degree
- Knowledge of industry regulations and practices regarding ownership and revenue allocation
- Familiarity with SOX controls and financial risk mitigation in oil and gas operations
- Strong analytical skills with the ability to resolve complex ownership and distribution issues
- Effective communication and stakeholder management skills
- Knowledge of state and federal regulatory compliance for crude oil revenue accounting, including 1099/1042, escheatment, and royalty owner payments
- Proficient in Microsoft Excel (pivot tables, VLOOKUPs, macros) and other data management tools for reconciliation and reporting
- Demonstrated ability to troubleshoot discrepancies, ensure data integrity, and oversee process controls
- Strong communication and problem-solving skills for effective coordination with third-party service providers and internal teams
- Ability to work independently in a self-directed role, prioritize tasks, and meet tight deadlines
- Ability to analyze large datasets and identify trends, discrepancies, and process optimization opportunities
- Previous experience managing or working with outsourced service providers
- Experience with automation tools and process improvement initiatives to enhance operational efficiency
Total Rewards
Benefits
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:
- Annual Variable Cash Incentive Program (VCIP) bonus
- 8% 401k company match
- Cash Balance Account pension
- Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
- Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.
Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 05/03/2025.
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an Equal Opportunity Employer
