Fiscal Compliance Specialist

Position Summary

The Fiscal Compliance Specialist performs day-to-day fiscal monitoring, transaction testing, grant and contract compliance reviews, documentation, and corrective-action follow-up. Working under the direction of the Director of Fiscal Compliance, this position supports compliance with federal, state, and local requirements, including 2 CFR Part 200 (Uniform Guidance), organizational policies, and funding requirements.

Essential Functions

1. Monitor and review financial transactions to ensure compliance with applicable laws, regulations, organizational policies, grant requirements, and funding guidelines.
2. Perform detailed testing of expenditures, budgets, cost allocations, procurement records, and supporting documentation.
3. Review supporting documentation to verify that expenditures are allowable, properly approved, accurately allocated, and charged to the correct grant, contract, funding source, and reporting period.
4. Conduct routine fiscal monitoring and compliance reviews of grants, contracts, and fiscal processes in accordance with the annual monitoring plan.
5. Analyze grant and contract budget-to-actual results, expenditure trends, and variances, and identify potential overspending, underspending, or unallowable costs.
6. Apply relevant federal and state requirements, including 2 CFR Part 200 (Uniform Guidance), grant terms, cost principles, and organizational policies.
7. Draft monitoring reports, findings, and recommendations for review and approval by the Director of Fiscal Compliance, Management and regulatory agencies.
8. Support external audits and funding-agency reviews by compiling documentation and responding to assigned inquiries. Develop and maintain internal controls and financial policies.
9. Identify potential compliance risks and exceptions, document findings, recommend corrective actions, and escalate significant matters to the Director.
10. Train staff in fiscal policies, grant requirements, and compliance procedures. Maintain complete, audit-ready documentation for grants, contracts, monitoring activities, and funding agreements, and track corrective actions through closure.

Education/Professional Experience

Bachelor’s Degree from an accredited college or university in Accounting, Finance, Business Administration, or related field with at least 3 years of experience in accounting, auditing, and financial compliance. Experience with grant management or government funding preferred. Or any combination of education and experience determined to be acceptable.

Skills & Qualifications

• Strong knowledge of financial regulations and reporting standards
• Thorough knowledge of GAAP, governmental accounting principles, and financial reporting standards.
• Understanding of internal control framework and risk management principles
• Strong analytical and problem-solving skills
• Strong attention to detail and accuracy
• Proficiency in financial software and ERP systems
• Intermediate level of proficiency in Microsoft Word and Excel and automated accounting systems
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to maintain confidentiality and exercise sound professional judgment and critical thinking skills
• Strong organizational and project management skills
• Excellent oral, written, and interpersonal skills
• Ability to interact effectively with all levels of staff, subcontractors, vendors, and government agencies

Equal Opportunity Employer

Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, national origin, ancestry, religion, sex (including sexual orientation, transgender status, and gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other basis protected by federal, state or local laws, in all matters pertaining to recruitment, selection, compensation, training, advancement and promotion, retention, discipline, and termination.