Administrative Analyst job

Company Description

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency.

Job Description

Under the direction of OIT's Financial Manager, this employee will assist with the responsibility of the accounting and budget processes for IT related purchases, services, initiatives, and projects. The position requires the ability to interpret and prepare accounting records, ensuring that IT projects comply with the City's accounting and financial regulations. Salary is commensurate with the education and qualifications of the successful candidate.

Essential Functions

• Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and conformance to OIT and City of Philadelphia reporting and procedural standards.
• Report to the supervising Financial Manager and the Deputy CFO regarding the finances of establishment.
• Establish tables of financial records and assign financial transactions to the appropriate accounts.
• Implement, modify, and document fiscal records in the City of Philadelphia's and OIT's accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access.
• Ensure OIT purchases are consistent with the City's and OIT's financial policies, procedures, and budgetary guidelines.
• Assist the IT Financial Managers in evaluating vendor proposals and quotes, ensuring scope of work and cost estimates are properly associated with corresponding budget items.
• Analyze trends, costs, financial commitments, and obligations to provide accurate and reliable projections for decision making by IT Financial Managers.
  
  

Competencies, Knowledge, Skills and Abilities

• Analyze and comprehend organizational and procedural problems and make recommendations related to accounting and budgetary requirements.
• Express ideas effectively, both orally and in writing.
• Establish and maintain effective working relationships with associates, administrative officials, and departmental officials.
• Analyze and resolve accounting and other budgetary problems and make sound recommendations consistent with accounting, and budgetary principles and departmental policies.
• Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives.
• Accounting principles, budget formulation, evaluation, and administration including the execution of provided guidelines.
• The principles and practices of financial administration as applied to the analysis of budgetary objectives and procedures.
• The principles of finance as applied to budget preparation and control.
• Principles and practices of administrative analysis and managerial operations.
• The foundational knowledge of City and agency rules.
• Basic knowledge of IT business terms and needs.
  
  

Qualifications

EDUCATION

Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field.

Experience/Skill

• Full performance position; 1 - 4 years accounting /fiscal/budget experience, preferably with the City of Philadelphia.
• Familiarity with the Microsoft Office Suite required.
• Attention to detail is critical in order to prepare and interpret a variety of financial and budgetary reports and statements.
• Candidate must be comfortable with basic Information Technology issues.
  
  

An equivalent combination of education and experience deemed acceptable by OIT's Chief Financial Officer and/or the agency department head will also be considered. However, a bachelor's degree is required.

Additional Information

Salary Range: $55,000 - $62,620

All applications must include a cover letter. Applications without a cover letter will be considered incomplete.

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer : 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
  
  

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race,

ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr @phila.gov. For more information, go to: Human Relations Website:

http://www.phila.gov/humanrelations/Pages/default.aspx

Job Location

Google Maps requires functional cookies to be enabled