Data Entry Coordinator

Position: Data Entry Coordinator

Unit: Juvenile

Supervisor: Data Quality and Integration Manager

Company Description

The Philadelphia District Attorney’s Office is the largest prosecutor’s office in Pennsylvania, and one of the largest in the nation. It serves more than 1.5 million citizens of the City and County of Philadelphia, employing 600 lawyers, detectives and support staff. Our Assistant District Attorneys are dedicated to public service, public safety, and justice for all involved in the criminal justice system.

The Philadelphia District Attorney’s Office in particular is committed to several citywide collaborations aimed at reducing Philadelphia’s jail population and improving the criminal justice system overall.

• Please note that effective September 1, 2021, the City of Philadelphia requires all new employees to present proof of vaccination against COVID-19. **
  
  

To attain a job with the city, you must be a city of Philadelphia resident within 6 months (180 days) of hire and able to work completely in the office.

Summary Of Job

The Philadelphia District Attorney’s Office Juvenile division has redesigned data, technology, and oversight mechanisms aligning its policies and practices with evidence-informed performance management procedures. This office is digitizing juvenile records and using the resulting data to reimagine possible outcomes for youth and public safety. This unit focus is to help the Philadelphia District Attorney’s Office provide transparency on the juvenile justice system through public reports; to enhance the internal policy decisions through evidence-informed policy and practice briefing.

This District Attorney’s Office (DAO) is seeking a Juvenile Unit Data Entry Specialist for the entry of juvenile arrests and court dispositions into the Juvenile Division’s data and performance management platform and taking part in data quality audits.

Job Responsibilities

Daily Data Entry:

• Perform data entry of past juvenile arrest and court deposition records for inclusion in juvenile database and dashboards to allow for comparison of trends in the juvenile justice system over time.
  
  

Data Quality & Integration

• Assist in conducting regular data audits to ensure quality of intake and disposition records.
• Assist with other data, research, and performance management projects as requested by Juvenile Diversion Data Quality and Integration Manager.
  
  

Skills & Qualifications

• All qualified applicants must have earned a Bachelor’s degree from an accredited university.
• 1-3 years of data entry experience in a nonprofit, governmental, or criminal justice system.
• Proficiency in Microsoft suite including intermediate knowledge of Excel.
• Ability to learn technology platforms quickly.
• Must be comfortable facilitating difficult conversations about areas of improvement and addressing sensitive or potentially challenging feedback with leadership.
• Detail-oriented; understands and appreciates importance of careful and accurate data entry.
• Excellent written, oral, interpersonal communications skills.
• Proven ability to work independently, including excellent time management.
• Proven critical thinking skills and a willingness to learn.
• A commitment to anti-corruption work is a must.
• Candidates must be organized, flexible and capable of working under pressure.
• Candidates must be committed to the rigorous pursuit of human-centered and data-driven policy solutions.
• Understanding of the uniquely sensitive and confidential nature of the professional services provided by the Office.
  
  

Rewards/Benefits

This is an exempt employee with the City of Philadelphia. Immediately upon assuming office, new hire will receive benefits similar to those of other City of Philadelphia employees, including the below benefits:

• Generous retirement savings options available (pension plan and etc.)
• We are a Public Service Loan Forgiveness (PFLF) Program qualified employer
• We offer comprehensive health coverage (medical, vision, prescription and dental) for employees and their eligible dependents
• Annual paid time off (PTO) package: 10 vacation days, 15 sick leave days, 11 paid holidays, 5 annual administrative leave
• Our wellness program offers eligibility into the discounted medical plan
• Before tax commuter program
• Health care and Dependent care flexible spending accounts
• Sick leave bonuses and exchanges
• Employee Assistance Program (EAP)
  
  

Applications will be active for one year from the date of receipt by the Office.

All exempt employees of the District Attorney’s Office are at-will employees and serve at the pleasure of the District Attorney. The at-will relationship shall not be modified for any employee and no agreement, oral or written, shall be entered into that changes the at-will relationship.

• The Philadelphia District Attorney's Office is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. **