Elections Compliance Administrator

This is specialized administrative and supervisory compliance work implementing and overseeing the provision of election laws affecting primary, general and special elections. The employee in this class supervises a small elections staff and temporary election workers to distribute, collect, and maintain compliance documents for candidates and to impose fines for campaign finance violations. The employee is responsible for disseminating legally required public advertisements and communications regarding election announcements and public meetings and for providing foreign language interpretations. Of significance to the work is interpreting and explaining laws governing all elections, and conferring with state, local, and federal officials on the provisions and application of election and campaign finance laws. Work is performed under the general supervision of an administrative superior.

CONTACT INFORMATION
The analyst responsible for reviewing applications and additional documentation for this job opportunity is

Melanie M Chalmers
City of Philadelphia – Office of Human Resources
1401 JFK Blvd., Room 1530
Philadelphia, PA 19102-1675

Phone: 215-686-2690
Fax: 215-686-0861
Email: Melanie.M.Chalmers@phila.gov

For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov


ELIGIBLE LIST: DEPARTMENTAL-ONLY PROMOTIONAL
Only a departmental promotional eligible list for the City Commissioners' Office will be established as a result of this examination.

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.

PREFERENCE FOR PHILADELPHIA RESIDENTS

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other people receiving an identical test score. 

To receive such preference, candidates must respond to the question regarding residence on this application. This response will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference.  Eligibility for residence preference must be determined by the date of the test administration.  No requests for residence preference will be granted after the test administration.

TRAINING AND EXPERIENCE EVALUATION
Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.

Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.

An Eligible List will be established the week of 08/10/2026.  Please note that this date may change.

TEST REVIEW:
In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.College

The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.

ANTICIPATED ELIGIBILITY
 Candidates who meet all eligibility requirements within 6 months of the application deadline will be admitted to this examination.  Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.

1. CIVIL SERVICE STATUS:

Presently employed by the City of Philadelphia with permanent Civil Service status in the City Commissioners' Department with a performance rating of Satisfactory or higher.

AND

2. EDUCATION:

Completion of two years of coursework at an accredited college or university.

AND
3. GENERAL EXPERIENCE:

Two years of experience performing administrative duties dealing with the conduct of elections including one year processing campaign expense reports or interpreting Pennsylvania campaign expense laws.  

AND
4. SPECIFIC EXPERIENCE
Two years of specialized elections compliance work which includes administering the campaign expense program and implementing the realignment of voting divisions.

EQUIVALENCY STATEMENT
Any equivalent combination of education and experienced determined to be acceptable by the Office of Human Resources which has included the specific experience.  

Classes that typically meet the specific experience requirements:
Election Finance and Document Specialist (2M56) 

PHYSICAL AND MEDICAL REQUIREMENTS 
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Salary : $58,172 - $74,793