What are the responsibilities and job description for the Sales Coordinator - Bilingual(Mandarin and English) position at PHIHONG USA?
About the Role
We are seeking a skilled and proactive Sales Coordinator to join our team in Fremont. In this role, you will act as the liaison between our customers (especially top-tier accounts) and internal teams (production, supply chain, logistics, etc.). You will manage order flow, track shipments, and ensure timely delivery, while maintaining high standards of service and communication.
Key Responsibilities
- Receive, process, and monitor customer orders from initiation through fulfillment
- Coordinate with Asian-based factories / production teams to confirm production schedules, capacity, and shipment timelines
- Liaise with freight forwarders, customs brokers, and logistics vendors to arrange transport, track shipments, and resolve shipping issues
- Communicate order status, delays, or quality issues proactively to customers and internal stakeholders
- Prepare regular reports on order status, shipment performance, and inventory/demand forecasts
- Assist sales team with client inquiries, quotations, order amendments, and follow-ups
- Maintain accurate data in CRM / ERP systems (e.g. orders, shipment logs, customer communications)
- Collaborate cross-functionally with sales, operations, quality control, and finance teams
- Continuous improvement: identify process bottlenecks and propose improvements
Qualifications / Requirements
- Bachelor’s degree (Business, Supply Chain, International Trade, or related field preferred)
- 1-3 years’ experience in sales support, order management, or customer service in a manufacturing or import/export environment
- Excellent attention to detail, strong organizational skills, ability to multitask
- Effective verbal and written communication skills
- Bilingual: fluent in English and Mandarin (speaking and writing) — required
- Comfortable interacting with diverse internal and external stakeholders (international suppliers, logistics, clients)
- Proficiency with MS Office (Excel) and experience with CRM / ERP systems
- Ability to prioritize tasks and manage under tight deadlines
- Problem solver: able to troubleshoot shipment, quality, or order issues
Preferred Qualifications
- Experience with international shipping, customs, Incoterms
- Familiarity with supply chain planning / demand forecasting
- Previous experience working with Asia-based production / supply chain
- ERP / logistics software experience
Compensation & Benefits
- Competitive base salary performance-based bonus or commission
- Health, vision, dental insurance
- Paid time off, holidays
- 401(k) / retirement plan
- Professional development opportunities
About Phihong
Phihong is a global leader in the development of world-class power solutions, with annual revenue of $400 Million. A leading supplier of power adapters, power supplies, Power-over-Ethernet products, and electric vehicle chargers, Phihong proudly serves OEMs in the medical, datacom, telecom, personal electronics, industrial, and networking markets, and has a truly global reach with design labs, manufacturing facilities, and sales support centers in California, New York, The Netherlands, China, Japan, and Taiwan.
Phihong is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
This is a fully onsite position located in Fremont, CA; Monday- Friday from 10 am to 7 pm.
Salary : $400