What are the responsibilities and job description for the Procurement Specialist position at PHFM | Facilities Maintenance - Interior & Exterior Services?
Description
This position is responsible for finding Contractors to service our customers and providing support to our team.
Essential Duties And Responsibilities
Proficient in Microsoft Office Applications
Intermediate to advanced Excel skills necessary
Work Environment / Physical Requirements
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic). Usual office environment with frequent sitting, walking, standing, and occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as telephone. The employee must occasionally lift and /or move up to 20 pounds. Ability to read and understand work instructions.
Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
This position is responsible for finding Contractors to service our customers and providing support to our team.
Essential Duties And Responsibilities
- Source new subcontractors (contractor partners), proactively and to support company needs.
- Assign new and established contractor partners to sites for landscaping, sweeping, power washing and snow removal contracts.
- Complete minimum number of contracts (links) per week to support company goals.
- Clearly communicate and educate the scope of work, contract, invoicing, and technology requirements with new and established contractor partners.
- Generate work orders as needed to ensure timely service for our customers, including potential initial clean-ups for new sites or emergency services for snow removal.
- Gather bids from contractor partners for new RFP/Bids, as needed, as part of the company’s growth and profitability goals.
- Assist Work Order Managers finding contractors to complete work orders, as needed.
- On call nights and weekend hours required during winter months based on weather and snow events.
- Occasionally overnight travel and site visits to meet with contractors, as requested.
- Keep our contractor database current and updated.
- Review contract P&L and make changes, accordingly, keeping constant communication with Operations Managers.
- Complete daily, weekly, and recurring job assignments on time.
- Meet Key Performance Indicator (KPI) requirements as outlined by Supervisor & Director
- Execute job responsibilities with the drive to creating Raving Fan customers.
- Other duties as assigned.
- Associate degree in related or business field.
- Minimum of one year of professional experience required.
- Minimum of one year in the landscape/snow industry (preferred).
Proficient in Microsoft Office Applications
Intermediate to advanced Excel skills necessary
Work Environment / Physical Requirements
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic). Usual office environment with frequent sitting, walking, standing, and occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as telephone. The employee must occasionally lift and /or move up to 20 pounds. Ability to read and understand work instructions.
Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
