What are the responsibilities and job description for the Administrative Assistant - Construction position at Phase 3 Construction, Inc.?
Job Description: Administrative Assistant
Company Overview
At Phase 3 Construction, Inc., we pride ourselves as a distinguished general contractor, concentrating on new builds and tenant improvements in commercial spaces. We are committed to building structures that not only fulfill our client's vision but also stand the test of time, symbolizing reliability and excellence.
Job Location
This position is based in Sacramento, California. The role is 100% in office.
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
The Administrative Assistant will be entrusted with a variety of responsibilities, including but not limited to:
The Administrative Assistant will be entrusted with a variety of responsibilities, including but not limited to:
- Support project managers and estimating team with administrative tasks, reporting, and schedule management
- Coordinate project administration, ensuring all necessary paperwork (contracts, permits, insurance, etc.) is processed efficiently.
- Manage and update project databases, ensuring accuracy and accessibility of information.
- Liaise with project stakeholders (clients, subcontractors, vendors) to ensure smooth communication and project progress.
- Answer incoming phone calls and route them to the appropriate person
- Schedule appointments and maintain a calendar
- Organize meetings and take accurate minutes
- Write emails, memos, and letters and distribute them appropriately
- Keep inventory of office supplies and place orders
Qualifications
- High school diploma/GED required; Associate’s degree, Bachelor's degree, or administrative training is preferred
- Previous experience as an Administrative Assistant or in a similar position preferred, especially experience in commercial construction or a related field
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel, and PowerPoint
- Highly organized with excellent time management skills, attention to detail, and the ability to prioritize projects
Salary and Benefits
We offer a competitive salary range of $60,000 to $70,000 per year, depending on experience. Our comprehensive benefits package includes 401k, medical, dental, vision, and life insurance.
Deadline
Applications will be accepted until the position is filled, with priority given to applications received by June 25, 2026.
Salary : $60,000 - $70,000