Administrative Office Assistant

About Us

We are a global, family-owned company driven by a passion for innovation. Building on our foundational expertise in carbohydrate chemistry and cell cycle biology, we develop innovative treatments for unmet patient needs, with a focus on iron metabolism and blood-related disorders.

With 700 employees across the UK, Ireland, the Nordics, Germany, the USA, and China, we are committed to scientific excellence, patient care, and collaborative partnerships with the medical community.

Our Core Values Define Who We Are

• People-Driven – We are a family-held company built on passionate, knowledgeable people. We value integrity, open-mindedness and respect and are guided by these values in all our endeavors. We respect each individual who becomes a part of our journey, from our employees and partners to our end-users. And we recognize that the strength in all our collaborations is trust.
• Committed to Quality – Quality is our source of inspiration. Quality drives our results. It represents our aspiration for excellence and our focus on driving continual improvements. For our partners and end-users, quality must always be tangible in our products, processes and people. This way, quality is the promise we keep every day.
• Innovating for Better Lives – Innovation is essential in our quest to improve the lives of humans. We seek to address unmet needs through our expertise in iron and carbohydrate-based pharmaceuticals. We believe in a holistic and collaborative approach to research and innovation, so we work together with the scientific and medical communities to set new standards.
  
  

We have continued our growth trajectory since we launched our first product in the US, Monoferric® (ferric derisomaltose), through acquisitions, partnerships, and pipeline. Our R&D investments continue to leverage our core competencies, alongside our recent advancements in cancer care.

Join us in shaping the future of patient care through innovation and collaboration.

Total Office Support

• Administrative Support
• Answer and direct phone calls, taking messages when necessary.
• Greet and assist visitors, ensuring a positive and professional first impression.
• Handle incoming and outgoing mail, emails, and faxes.
• Manage visitor access.
• Daily copy, scan and print as needed.
• Manage daily staff meals Ordering, Setup and keeping track of budgeting.
• Provide administrative support to internal and field colleagues as needed.
• Scheduling and Calendar Management
• Schedule appointments, meetings, and conference rooms using Microsoft Outlook and Teams.
• Meeting Support
• Assist in the preparation of meeting rooms, including arranging equipment and materials.
• Daily copy, scan and print as needed for meetings.
• Documentation and Record-Keeping
• Create, modify, and maintain documents using Microsoft suite.
• Organize and maintain electronic and paper filing systems such as SharePoint.
• Process day-to-day vendor invoices timely.
  
  

Facilities Support

• Maintain inventory of office supplies and coordinate reordering when necessary.
• Manage all office maintenance to include, submitting work orders and scheduling repairs for general office space and equipment.
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
• Manage overall appearance of office and meeting room furniture.
• Light lifting and movement of shipping boxes, packages, office desks/chairs, and rolling furniture for meeting and training room setups (up to 15 lbs.)
  
  

Meetings & Event Planning Support

• Support special event projects and other event-related duties as assigned.
• Liaise with vendors, catering partners, and internal stakeholders to confirm event details and ensure timely, high-quality delivery of services.
• Prepare, receive, and stage catering orders; manage food and beverage setup, replenishment, and ensure the space is reset to standard after events to maintain a professional environment.
• Coordinate event logistics including room setup, décor, supplies, and any Audio-Visual requirements in partnership with the IT team.
• Assist with onsite event planning and execution for meetings, trainings, celebrations, and other corporate gatherings at the home office.
• Provide offsite event support including, but not limited to, printing and shipping meeting materials, coordinating shipment logistics, ordering meeting supplies, and assisting with event preparation and execution.
  
  

Special Projects

• Special Projects as assigned
• Create and maintain all documented office procedures.
  
  

Pharmacosmos Therapeutics Policies, Procedure, Compliance

• Complete and stay current on all appropriate compliance requirements.
• Adhere to all policies and procedures as outlined in the employee handbook.
• Must track and maintain work hours daily in the ADP system along with adhering to legal non-exempt requirements for non-exempt hourly workers
  
  

Other duties and projects as assigned.

Qualifications And Skills

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to handle multiple tasks and prioritize effectively.
• Professional demeanor and positive attitude.
  
  

Key Competencies

• High Productivity Produces consistent, high quality and quantity of outputs and meaningful results that contribute to the mission and strategic goals of the organization. Is efficient in producing results that are delivered on time or before. Able to multi-task productively because is well-organized; applies time management processes and procedures effectively. Prioritizes well and finishes the task.
• Problem Solver Technically capable of determining what’s wrong in complex situations and offering potential solutions; identifies root cause of a problem and works with others to permanently fix problems.
• Teamwork/Collaboration Works toward common goals by supporting, encouraging and sharing information with colleagues, both internal and external
• Communication Speaks, writes, listens and presents information in a logical and articulate manner appropriate for the audience. Skilled in developing and delivering presentations and leading meetings
  
  

Attitude And Demeanor

• Proud Pharmacosmos ambassador
• Strong personal leadership
• Inspire cross-functional transparency and collaboration
• Customer-centric ‘can-do’ attitude and goal focused
• Ambitious, independent, analytical, collaborative, loyal, organized
  
  

Flexibility

• Reasonable flexibility
  
  

Additional Information

• Requires discretion with confidential data
• Travelling – approximately 5% of the time
• Standard working hours are Monday through Friday, 7 30 AM – 4 00 PM with a 30-minute unpaid lunch break.
  
  

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All job requirements listed indicate the minimum level of knowledge, skills and/or experience necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any other job-related duties as requested by their supervisor, subject to reasonable accommodation.

Pharmacosmos Therapeutics Inc. is committed to equal opportunity in employment. We value diversity which embraces all perspectives towards innovation and are committed to making PTI a truly inclusive place to work where everyone of us can be our best and true selves.

We select and employ qualified candidates in accordance with their competencies and skills to perform the duties of the job regardless of gender, gender identity or expression, ancestry, national or ethnic origin, marital status, race, religion, color, age, disability, sexual orientation, military, or veteran status.

Pharmacosmos Therapeutics Inc. has adopted a hybrid work schedule – a combination of being on-site at our Morristown, NJ offices along with remote working. Being present is critical to collaboration, innovation, productivity, employee well-being and engagement and enhances the Company culture.