What are the responsibilities and job description for the Sports Admin position at Phantom Virtual?
About Us
Phantom Virtual LLC is a creative and operations-focused company working at the intersection of sports media, content, and club-level administration.
Our sports division currently supports volleyball clubs and leagues, with expansion into soccer and multi-sport organizations. We work closely with club owners, athletes, and families and are looking for someone who understands sports culture and can help keep operations organized and responsive.
Role Overview
We're looking for a Sports Admin & Content Coordinator to support both club-level administration and sports content coordination.
This is a hybrid, contractor role ideal for someone who:
- Understands sports environments
- Is comfortable communicating with club owners and families
- Can coordinate registrations, galleries, and client requests
- Is available most days for timely responses (without fixed hours)
Key Responsibilities
Club & Client Administration
- Assist sports clubs with event registrations and setup
- Help update and manage basic website content related to events or registrations
- Respond to leads, client questions, and ongoing communications
- Coordinate with club owners and decision-makers
Sports Content Coordination
- Assist with sports photography gallery creation and organization
- Create and manage coupons or access links for sports content purchases
- Coordinate between photographers/media team and clients
- Help ensure smooth delivery of customer-facing content
General Coordination
- Maintain clear communication across WhatsApp, email, and shared tools
- Track requests and follow-ups to ensure nothing falls through the cracks
Requirements
- Experience in administrative, coordination, or customer-facing roles
- Comfortable working in a fast-paced, client-driven environment
- Strong written communication skills
- Organized, reliable, and proactive
- Own a reliable laptop and are comfortable working online/remotely
- Able to work a hybrid schedule (in-office a couple days per week)
Preferred Qualifications (Strongly Desired)
- Background in sports (former athlete, club player, coach, team admin, or similar)
- Familiarity with youth sports, club sports, or tournament environments
- Understanding of sports terminology and athlete/family dynamics
- Volleyball experience is a plus
- Soccer or multi-sport familiarity is a bonus
Schedule & Structure
- Flexible, demand-based hours
- No fixed schedule, but availability during weekdays is important
- Occasional evenings or weekends may be needed depending on events
- Hybrid: in-office remote
Important Notes
- This is a contractor role, not an employee position
- Work is project-based and demand-based
- A contractor agreement will be required
How to Apply
Please submit:
- Your resume
- A brief note explaining your background with sports and why this role is a good fit for you
Job Type: Contract
Pay: $ $20.00 per hour
Expected hours: 10 – 25 per week
Work Location: In person
Salary : $20