Business Operations & Executive Support Associate

Job Title: Business Operations & Executive Support Associate, NYC

Employee Type: Full Time In Office - 8am Start

Salary Type: Salaried, Non-Exempt

Reports to: Operations Manager

Primary Duties & Responsibilities

• Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls.
• Maintain the professional appearance and overall cleanliness of the office environment.
• Receive, distribute, and assist employees in sending packages and mail.
• Utilize building systems to input all visitor, security, and maintenance requests.
• Support local company events and client entertainment.
• Submit expense reports, and track and reconcile company credit cards for senior leadership and office use.
• Support calendar management for Senior Leadership.
• Coordinate domestic and international travel arrangements for Senior Leadership
• Develop and format executive-level presentations and materials (e.g., PowerPoint decks, briefing documents).

Other Duties & Responsibilities

• Building relationships with Business Operations Associates and Local Office.
• Work jointly with the local office leadership to complete one-off tasks and projects.
• Complete ad hoc projects.
• Purchase and distribute gifts and incentives upon request.
• Managing and protecting information - scanning, copying, and shredding.
• Assist with the maintenance and organization of corporate documents and records.
• Assist with booking, tracking and calendaring of employee travel.

Required Skills & Qualifications

• High school diploma or GED.
• Computer literacy and experience working with Microsoft Office Suite.
• Positive attitude and friendly demeanor.
• Ability to follow instructions and work independently.
• Strong written and verbal communication skills.
• Attention to detail and strong organizational skills in a fast-paced environment.

Preferred Skills & Qualifications

• Bachelor's degree.
• 1 years of professional work experience in an office environment.
• Event or Travel planning experience.
• Proactive mindset with demonstrated ability to solve problems before they arise.