What are the responsibilities and job description for the AP Coordinator position at PGW New Branding?
Job Summary:
The Accounts Payable Coordinator is responsible for the accurate and timely processing of vendor invoices and related payments. This includes maintaining organized records, ensuring compliance with company policies, and supporting process improvements. The role also involves researching and resolving discrepancies, maintaining vendor records, and providing exceptional internal and external customer service.
Essential Duties & Responsibilities:
- Accurately prepare, record, verify, and process vendor invoices for goods and services in a timely manner.
- Respond promptly and professionally to vendor inquiries.
- Maintain organized and complete documentation of transactions, including filing and recordkeeping.
- Ensure adherence to internal controls, company policies, and applicable external regulations.
- Obtain and validate W-9 forms for new vendor setup and ensure accuracy in vendor information.
- Review payment terms and ensure prompt processing to take advantage of available discounts.
- Identify and recommend opportunities for process improvement within accounts payable operations.
- Assist with month-end closing processes and support other accounting functions as needed.
Education & Experience:
- High school diploma or GED required.
- Minimum of 2 years of accounts payable experience required.
- Associate’s degree in Accounting or a related field preferred.
Knowledge, Skills & Abilities:
- Strong knowledge of general accounting procedures and accounts payable processes.
- Excellent written and verbal communication skills.
- Ability to effectively communicate with team members across all levels of the organization.
- Proven ability to work independently and proactively resolve issues.
- Experience with purchase orders and invoice matching.
- High level of attention to detail and accuracy.
- Customer service-oriented mindset with a commitment to professionalism.
- Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
- Prior experience with data entry; Oracle Fusion experience is a plus.
Work Environment & Physical Demands:
- Must be able to work in an environment with frequent interruptions while maintaining focus and accuracy.
- Requires patience, strong listening skills, and the ability to perform effectively under pressure.
- Standard office work environment with prolonged periods of computer use.
Benefits and Compensation:
• Comprehensive health, dental, vision, and disability coverage options.
• Employer-provided life insurance and long-term disability benefits.
• Paid time off (PTO) and paid holidays.
• 401(k) retirement plan with company match.
• Parental leave and support continuing education.