Business Office Manager

Job Title: Business Administration Manager

Company: PG Arnold Construction

Job Location: Louisville Office

Summary:

The Business Administration Manager coordinates a broad range of administrative, compliance, vendor, documentation, and office support functions that help the company operate efficiently. The role serves as a central point of coordination for outsourced IT support, fleet administration, insurance certificates, lien waivers, payroll and minor accounting practices, employee paperwork compliance, safety documentation, supply ordering, and related administrative processes.

This position requires strong organization, accuracy, follow-through, discretion, and the ability to manage multiple recurring deadlines. The position provides administrative process management and compliance support; it does not serve as the company’s HR leader, accounting leader, safety leader, or information technology specialist

Responsibilities:

HR Paperwork Compliance Administration

· Coordinate employee onboarding and offboarding paperwork and maintain complete, confidential personnel files.

· Track required employment documents, acknowledgments, certifications, benefit forms, and other compliance records.

· Maintain I-9, W-4, policy acknowledgment, training, and related employee documentation in accordance with company procedures and retention requirements.

· Coordinate documentation requests with employees, managers, payroll providers, benefit providers, and outside HR resources.

· Administer HR paperwork and compliance processes. This role is not responsible for recruiting strategy, employee relations, performance management, compensation decisions, disciplinary actions, or overall HR management.

Administrative Operations & Office Support

· Order and maintain office supplies, equipment, uniforms, consumables, and other regularly used materials.

· Manage administrative vendors, service agreements, renewals, and routine office-related requests.

· Support leadership with special projects and miscellaneous administrative tasks as assigned.

· Coordinate with leadership and Culture Committee to plan and execute company events.

· Serve as the primary administrative liaison with the company’s outsourced IT consultant and other technology vendors.

· Coordinate user setup and deactivation, hardware procurement, software licensing, equipment deployment, and service requests.

· Maintain an inventory of computers, phones, tablets, peripherals, software subscriptions, and assigned equipment.

· Serve as the primary administrative contact for the company’s fleet management provider.

· Maintain records for vehicle assignments, titles, registrations, insurance, maintenance, fuel programs, toll accounts, and replacement schedules.

· Maintain company safety records, training logs, certifications, toolbox talks, inspection records, incident documentation, OSHA record keeping and audit preparation, and related files.

Accounting and Payroll Management

· Process and track certificates of insurance requested by clients, owners, subcontractors, vendors, and project teams.

· Track, collect, review for completeness, route, and file subcontractor and supplier lien waivers.

· Provide back-up payroll processing support during times of absence

Skills and Experience:

· Five or more years of experience in business administration, office management, payroll support, accounting support, compliance administration, fleet administration, or a comparable role.

· Construction-industry experience is strongly preferred.

· Experience coordinating multiple vendors, deadlines, records, and recurring compliance processes.

· Working knowledge of insurance certificates, lien waivers, payroll documentation, personnel-file administration, safety records, and fleet administration

· Proficiency with Microsoft 365 and the ability to learn payroll, accounting, fleet, construction-management, and document-management systems.

· Exceptional organization, accuracy, confidentiality, written communication, follow-through, and problem-solving skills.

· Ability to prioritize competing demands and appropriately escalate issues that require management, accounting, HR, safety, legal, or technical judgment.

· Associate or bachelor’s degree in business administration, accounting, human resources, construction management, or a related field preferred; equivalent experience may be considered.

Work Environment:

· Work will be in the Louisville Office with occasional trips to project sites and the Self Perform office

Reporting Structure:

· Reports to Controller

· Collaborates with company executives, accounting team

Requirements:

· Must have a valid Colorado Driver’s License

Interested candidates please send resume to erica.arnold@pgarnold.com

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $80,000 - $90,000