What are the responsibilities and job description for the Office & Human Resources Administrator position at PG AEROTECH LLC?
Description
The Human Resources & Office Administrator serves as a dual-function role supporting both the daily administrative operations of their brand-new facility and supporting human resources. The ideal candidate will be a proactive and resourceful individual with excellent communication and interpersonal skills, capable of managing a variety of tasks efficiently in a fast-paced environment. You will play a crucial role in ensuring the smooth and efficient operation of our office and support team in delivering exceptional service. This is an on-site position in Hauppauge, NY.
Requirements
Essential Responsibilities
- Provide general administrative and clerical support, including managing correspondence (emails, letters), photocopying, scanning, and filing.
- Maintain and organize physical and electronic files and records, ensuring accuracy and easy accessibility of information related to aircraft maintenance, work orders, and other documentation.
- Assist in the preparation of reports, presentations, and other documents as needed.
- Manage office snacks, beverages and kitchen supplies
- Order food and beverage for visiting guests when appropriate
- Facilitate communication between different departments within the organization.
- Assist with data entry and maintain relevant databases and tracking systems.
- Ensure compliance with company policies and procedures.
- Maintain a clean, organized, and efficient office environment.
- Maintain and update employee records by organizing personnel files, tracking training certificates, and ensuring all documents are filed accurately and on time.
- Support the hiring process by posting job openings on job boards, reviewing incoming applications, scheduling interviews, and sending confirmation emails to candidates.
- Assist with payroll preparation by collecting and double-checking employee timesheets, logging PTO requests, and flagging any discrepancies to the HR Manager for review.
- Track employee training and onboarding tasks by maintaining a checklist for new hires, sending reminders for upcoming training deadlines, and updating the training log accordingly.
Experience and Skills
- Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong interpersonal skills with a professional demeanor.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information.
Education
- High school diploma or equivalent; associate's degree or relevant vocational training preferred.
Salary : $18 - $20