Admin Assistant and Activity Director

Job Overview

We are seeking a dynamic and energetic Activities Director to lead and coordinate engaging programs and events that enhance the overall experience for our community. This vital role involves planning, organizing, and executing a variety of recreational, social, and wellness activities designed to foster a vibrant, inclusive environment. The Activities Director will serve as the primary point of contact for residents, staff, and visitors, ensuring that all activities run smoothly and meet the diverse interests of our community members. This position offers an exciting opportunity to make a positive impact by creating memorable experiences that promote socialization, well-being, and community spirit. This person will also have some administrative office duties to help the Property Manager.

Duties

• Develop and implement a comprehensive activity calendar that caters to residents' interests, needs, and abilities.
• Coordinate with staff, volunteers, and external vendors to organize events such as games, outings, educational workshops, fitness classes, celebrations, and cultural programs.
• Manage all aspects of activity logistics including scheduling, supplies procurement, setup, and cleanup.
• Promote activities through various channels including flyers, digital signage, social media, and direct communication to maximize participation.
• Maintain detailed records of attendance, feedback, and participation trends to continually improve programming.
• Foster a welcoming environment by engaging residents in planning processes and encouraging their active involvement.
• Oversee the management of activity spaces ensuring safety protocols are followed at all times.
• Collaborate with other departments such as dining services or healthcare teams to integrate activities with overall community wellness initiatives.
• Monitor budget expenditures related to activities and ensure cost-effective use of resources.
• Provide excellent customer service by addressing questions or concerns from residents and guests promptly and professionally.
• Maintain accurate documentation including event calendars, incident reports (if applicable), and activity evaluations.

Skills

The ideal candidate will possess strong organizational skills combined with a lively personality that energizes community members. Proficiency in office management tools such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry systems is essential for effective planning and record-keeping. Candidates should demonstrate excellent phone etiquette using multi-line phone systems along with exceptional customer service skills—both at the front desk or during direct interactions with residents. Key skills include:

• Office management experience with familiarity in clerical tasks such as filing, proofreading, calendar management, and data entry.
• Strong computer literacy including proficiency in Microsoft Office applications and Google Workspace tools.
• Experience in customer support roles with an emphasis on active listening and problem resolution.
• Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced environment.
• Knowledge of office equipment such as multi-line phones or front desk systems; previous experience as a receptionist or personal assistant is advantageous.
• Familiarity with bookkeeping or QuickBooks for budget tracking is beneficial but not mandatory.
• Excellent organizational skills with attention to detail in event planning documentation. This role requires someone who is proactive, personable, organized—and ready to create engaging experiences that bring our community together

Job Type: Full-time

Pay: $ $16.00 per hour

Expected hours: 40 – 42 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $16