Clinical & Administrative Support Coordinator

Due to the academic and administrative complexity of the program and responsibilities assigned to faculty and staff within the program it is vital to have a Clinical Compliance and Administrative Specialist who will be dedicated exclusively to the program; to provide clinical compliance and
administrative support for the program. In doing so the program ensures compliance with ARC-PA Standard A2.18.

This is a full-time, 12-month, staff position.

Duties and Responsibilities:

• Work closely with and under the supervision of the Pfeiffer University MS-PAS Program Director,
• Assist Pfeiffer University MS-PAS Program Director in the development, write up, modification and implementation of fiscal procedures, systems, and internal controls for the MS-PAS program.
• Communicate with other departments within the University regarding affiliation agreements, liability insurance, registration, event setup, etc.
• Assist with purchasing requirements for the program.
• Under the direction of the Pfeiffer University MS-PAS Program Director may research and obtain price quotes for materials and/or office equipment utilized in the department.
• In collaboration with the program director, initiates requisitions for purchases, initiates purchase orders (PO's) for approval, verifies invoices received, and reconciles these expenditures.
• Ensures all invoices are submitted in a timely manner and responds to inquiries regarding the status of requisitions, PO's or goods/services received.
• Run routine budget reports from databases/programs.
• Post purchases and expenditures to various accounts using the appropriate templates.
• Assist with travel reimbursement forms and travel expense reports for all staff and faculty.
• Manage vendor files and vendor contact information.
• Set up and maintains all fiscal records and documentation for the department
• Prepare auxiliary invoices for billing to customers
• Reconcile department credit card statements for multiple employees and researches any inconsistencies or issues.
• Plans prioritize, and schedule meetings and appointments for the Pfeiffer University MS-PAS Program Director.
• Oversee daily decisions regarding calendars.
• Generate reports for Program Director and Director of Clinical Education as needed for accreditation.
• Administratively support accreditation functions (recruiting support, documents formatting, surveys set up and other
• administrative tasks).
• Utilization of multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications.
• Work closely with the Pfeiffer University MS-PAS Program Director and Human Resources in the search, interviewing and hiring of new employees.
• Make travel and accommodation arrangements for faculty, program direct and clinical director and program candidates.
• Facilitate new employee onboarding.
• Provide support and assistance in the ongoing programmatic assessment and accreditation processes as designated by the Pfeiffer University MS-PAS Program Director.
• Provide administrative support to the Director of Clinical Education.
• Serve as the program contact for clinical preceptors, clinical sites, program faculty, students, and staff.
• Prepare and forward students and preceptors information packets necessary for rotation confirmation.
• Monitor and tracking with database for clinical education contracts and affiliation agreements, and clinical preceptor credentials. (ARC-PA Standard B3.01, B3.04).
• Monitor student compliance and documentation submissions through Exxat.
• Maintain student electronic health records to be compliant for clinical rotation. (ARC-PA standard A 1.08e, A3.13).
• Monitor immunization, ACLS, BLS and other documents related to the clinical students and ensure they are up-to-date.
• Assist the Director of Clinical Education with the clinical placement process of researching and recruit clinical sites and providers.
• Coordinate all correspondence related to the placement and compliance of clinical phase students.
• Generate reports as needed for clinical site availability, placement, contracts, and confirmations.
• Organize and maintain information on all clinical sites to comply with accreditation requirement and schedule student rotations.
• Order PAEA examinations for both the didactic and clinical years of the program.
• Serve as administrative staff for Clinical Team meetings.
• Assist with the development, organization, and handling of End of Rotation events.
• Administer and compile data from the Mid Rotation and Preceptor Evaluations for review and analysis by the Director of Clinical Education.
• Development, organization, and handling of End of Rotation's (EOR's) during the clinical phase of the program.
• Under the direction of the Director of Clinical Education report requirement completion to the NCC PA enabling students to register for the PANCE examination.
• Under the direction of the Director of Clinical Education process student applications for medical licensing.
• Assist the Director of Clinical Education and the Pfeiffer University MS-PAS Program Director compile data for analysis, interpretation, and reporting of the program performance.
• As per ARC-PA Accreditation Standard A2.18 the Clinical Compliance and Administrative Specialist will be dedicated exclusively to the Pfeiffer University MS-PAS program, to provide administrative support for the program.
• The Clinical Compliance and Administrative Specialist will serve as staff lead for the PA program and will assist the Pfeiffer University MS-PAS Program Director in providing oversight of program staff administrative duties (i.e. Didactic Support Coordinator, Simulation Lab Coordinator, and the Receptionist) however, all administrative support personnel will report to the Pfeiffer University MS-PAS Program Director. In doing so the program ensures compliance with ARC-PA Standard A2.18.
• The Clinical Compliance and Administrative Specialist will work closely with and under the supervision of the Pfeiffer University MS-PAS Program Director. The Clinical Compliance and Administrative Specialist will work exclusively from the Pfeiffer University Center for Health Sciences exclusively in Albemarle, NC (ARC-PA Standard 2.18).
• Opportunity to work in a highly collaborative environment with active and supportive mentoring and professional development training.

Benefits:

• Paid life and LTD insurance
• Medical, Dental, and Vision insurance
• Critical, Hospital Indemnity, and Accident insurance
• Supplemental Life insurance
• Tuition Remission

• Minimum bachelor's degree in business administration. MHA or MBA preferred.
• Excellent verbal and writing communication skills.
• Excellent interpersonal skills.
• Minimum three years of experience in health administration support, medical supplies and equipment procurement desired, however, new graduates may apply.