Payroll/HR Admin

Job Title: Payroll & HR Admin

Reports to: Director of Compliance

Days/Hours: M-F / 8am - 5pm

Job Type: Hourly, Full-time

Location: Santa Rosa, CA

Description

About the Company:

The Pasta Farm Group is a team of like-minded individuals that are passionate about cultivating and producing the best sungrown cannabis in the world. We love agriculture because of its connection to the land and seasons. We are a Santa Rosa based company seeking an energetic person that loves farming and cannabis to join the team in a professional office capacity.

About the Opportunity:

We are looking for someone who has a strong prior experience in admin-related tasks and is interested in learning and performing a variety of payroll and HR tasks. The ideal candidate will thrive in a fast-paced environment, be detail-oriented and organized, be able to effectively juggle tasks, be experienced, motivated, well-organized, detail-oriented, and self-directed, and will enjoy helping the team.

This position will be located on-site at our Santa Rosa location. This position is regular full-time, hourly, non-exempt and reports to the Director of Compliance.

Salary Range: starting at $30/hour.

Under general supervision will be responsible for processing bi-weekly payroll for multiple company entities for two locations. Will also provide administrative support to the HR Department with employee files, processing new hires, HRIS, and other projects.

KEY RESPONSIBILITIES:

Payroll

• Responsible for the payroll entry of multiple company entities (processes bi-weekly, and special payrolls). Ensures accuracy of payroll runs.
• Processes payroll within Vensure System, including bi-weekly timecard review and payroll data entry.
• Works closely with the accounting team to provide necessary payroll information.
• Resolves employee’s questions about their paycheck.
• Resolves employee paycheck, punch in/out, & PTO/Sick/Vacation questions.
• File monthly Workers Compensation reports and help with quarterly and yearly audits
• Assist administrator with annual payroll and other audits. (worker’s compensation, Retirement Savings).
• Responds promptly to all employment verification requests, wage garnishments, and EDD claims.

Human Resource Support

• Manages all HR records, including personnel, benefits, payroll, and other employment files, I-9 forms, job descriptions, etc., in accordance with all legal requirements and company policies and procedures.
• Assists employees with payroll questions, routing requests to other team members as applicable.
• Processing of new hire paperwork for both full-time and seasonal staff
• Assist with policy creation/maintenance and implementation
• Manage all records for retention and destruction based on legally required time constraints.
• Orders and maintains supplies, including legally required pamphlets and postings.
• Ensure all required legal postings on company bulletin boards are current and compliant.
• On-board and train new employees
• Coordinate events focused on employee recognition and company special events
• Provides prompt response to work-related injuries and ensures compliance with all company and regulatory guidelines working with Risk Management
• Acts as a liaison with all parties, communicating with injured workers and providing follow-up to the manager, HR department, and insurance carrier
• Administer benefits plan in coordination with Benefits provider
• Provides support to the team as needed and directed by Supervisors
• Maintains strict confidentiality
• Provide project support for any company team as assigned.

Requirements

QUALIFYING SKILLS:

Bachelor’s degree or equivalent combination of education and experience.

• Minimum of 2 years of experience with a payroll system and payroll processing in CA.
• Experience with Ag Code and/or Agricultural entity payroll a plus. Experience with payroll involving bonuses a plus.
• Multi-entity payroll experience is highly desired.
• Acute attention to detail and a high degree of accuracy.
• Strong organizational skills, excellent attention to detail, and problem-solving/analytical skills; able to manage projects, priorities, and workflow.
• Experience with the multifaceted operations of a small business.
• Ability to work efficiently, and self-directed and maintain confidentiality.
• Professional communication skills; excellent written and verbal communication skills.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. The highest degree of integrity and honesty.
• Must be proficient in MS Office and Google Workspace.
• Ability to work with diverse groups of people; ability to deal with conflict.
• Ability to prioritize and multitask; deadline and detail-oriented with good judgment and the ability to make timely and sound decisions.
• Ability to build rapport with all employees.
• Willingness to pitch in to help others when needed.
• Bilingual (English/Spanish) desired, but not required.
• Clean CA DMV record.
• Must be 21 years old.
• Background check required.
• US work authorization (Required)

PHYSICAL/MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

• Constant exposure to fine particulate cannabis plant material as airborne particles.
• Must be able to remain in a stationary position 50% of the time; occasional stooping.
• Sit for prolonged periods.
• Regularly ascends/descends stairs to the office area.
• Coordinate multiple tasks simultaneously with accuracy.
• Collect, interpret, and/or analyze complex data and information.
• Understand and respond to a diverse population.
• Perform repetitive motion activities.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer) and fine print documents or presentation screens.
• Frequently moves boxes weighing up to 20 pounds across the office for various needs.
• Occasionally moves boxes or equipment up to 50 pounds.

WORK ENVIRONMENT:

• Active open space office layout and atmosphere. Requires the ability to work undistracted.
• May be subject to the noises, cold, and odors of a functioning processing warehouse and/or farm.
• May spend time in cold areas and noisy processing areas moving to the office area.
• Occasionally drive to multiple locations to conduct new hire paperwork and attend meetings/educational courses.

Job Type:

• Full Time 8AM- 5PM

Salary Description

Employee benefits include PTO-Vacation/Sick time, paid holidays, and medical allowance (for employees).

PFarmEE Inc. is an Equal Opportunity Employer and all applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Job Type: Full-time

Pay: From $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Education:

• Associate (Preferred)

Experience:

• Payroll entry: 1 year (Required)
• Human resources: 1 year (Required)
• HRIS: 1 year (Required)

Ability to Relocate:

• Santa Rosa, CA 95404: Relocate before starting work (Required)

Work Location: In person