What are the responsibilities and job description for the Operations Coordinator position at Petrofac Careers?
Description - External
Worldwide, energy asset owners choose CB&I Asset Solutions as their asset management partner, confident in our ability to deliver tailored, value driven asset management solutions.
Our commitment is simple but powerful: to deliver value to our customers through safe, effective and efficient operations, maintenance, wells and decommissioning solutions, specialising in late life energy assets.
We're committed to investing in our people, and to building exceptional teams who deliver. Our people are trusted by our customers to safely operate their energy assets, improve performance and extend asset life through innovative solutions.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Think smarter. Move faster. Deliver value.
JOB TITLE: Operations Coordinator
KEY RESPONSIBILITIES:
• Operations & Process Management
- Manage purchase orders, invoicing, procurement, and compliance
- Coordinate NDAs, contracts, and legal documentation
- Organise meetings, take minutes, and track action items
- Develop and maintain operational processes, checklists, and procedures
- Identify and implement process improvements
Business Development Support
- Support drafting proposals, presentations, and RFP responses
- Track proposal timelines, deadlines, and action items
- Coordinate proposal reviews, stakeholder feedback, and kick-off meetings
- Maintain proposal and commercial tracking systems
- Support operator liaison and opportunity assessment
Coordination & Systems
- Maintain training records and coordinate training logistics
- Coordinate project travel (visas, insurance, logistics) for Australia & SE Asia
- Support onboarding/induction and liaise with Finance, HR, and Commercial
- Manage Operations SharePoint and prepare dashboards/reports
ESSENTIAL QUALIFICATIONS AND SKILLS:
- 2–5 years in operations coordination, business admin, or related support roles
- Oil & gas exposure preferred but not essential
- Proposal/business development support preferred.
- Strong organisational skills, attention to detail, and ability to manage multiple priorities
- Familiarity with CRM/ERP or similar systems is preferred but not essential
- Secondary qualification or equivalent
- Certifications in business administration/office management/project coordination preferred but not essential
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