Administrative Assistant - HSE Department with Petrochem Insulation, Inc

Position

Administrative Assistant - HSE Department

Company Overview

Petrochem Insulation, Inc highly trained crews provide our customers with single-source specialty contracting solutions that cross multiple industrial construction crafts. Our crews serve our clients' needs in the petrochemical, power, and paper industries, as well as in wineries, food processing, mining, solar power, and manufacturing plants. Petrochem is headquartered in Tempe, AZ. and is a wholly owned operating company of ASRC Industrial (AIS).

AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaskan Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE).

Position Overview

Reporting to the HSE Director, the Administrative Assistant will support goals and objectives for Petrochem's Health, Safety, and Environmental (HSE) department with highly engaged administrative support for job sites and other business-related requirements.

Location

This position will be working from the Indiana Branch office in Sellersburg, Indiana - 10 miles North of Louisville, KY.

Key Objectives include:

• Represent Petrochem and AIS well in your interactions with Company employees and Customers. Display good character and professionalism in work relationships.
• Organize, track and complete a moderate to high volume of department tasks to ensure adherence to Company, Client, and regulatory requirements.
• Clearly and effectively communicate with a variety of team members in multiple departments and jobsite locations to support HSE and other departments' needs.
• Coordinate administrative efforts in union with Company and HSE department priorities, with the guidance of the HSE director.
  
  

Job Responsibilities:

• Administer fulfillment of medical requirements for employees, and act as DER to all clinics.
• Provide HSE training support (e.g., assign and file trainings, track and communicate progress, assess training compliance).
• Provide project support in a wide array of needs and responsibilities.
• Administer fulfillment of SAP (Drug & Alcohol) program requirements.
• Administer fulfillment of DOT requirements for CMV operators.
• Consider and communicate ideas for continual process/quality improvement.
  
  

Key Requirements - What You Will Bring to the Team:

• Highly organized and strong communication skills.
• Good work ethic and ability to manage concurrent responsibilities.
• Ability to act independently and responsibly using available resources to complete assignments.
• Proficient with administrative software programs (Word, Outlook, Excel, Adobe, etc.).
• Minimum of 1 year experience in an administrative-type role.
• Confidentiality with sensitive information.
  
  

Preferred Qualification:

• Fluent in both Spanish and English.
• Associates degree in a related field.
  
  

Licenses & Certifications:

• None required.
  
  

Travel:

• No travel anticipated for this role.
  
  

Compensation and benefits:

• $20-23/hr. ~$41,600 - $47,840
• Professional development and mentoring.
• Federal employee health benefits.
• 401(k) match up to first 4% with immediate vesting at 100%.
• 9 paid holidays.
• Short and long-term (optional) disability.
• Basic and supplemental (optional) life insurance.
  
  

EEO Statement:

Petrochem Insulation, Inc, and its Operating Companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information, or any other characteristic protected under Federal, State or Local law. Petrochem Insulation, Inc is an Equal Opportunity Employer.