Warehouse Coordinator

Key Responsibilities

• Evaluate and suggest improvements to inventory management including better staging and organization of maintenance and spare parts to optimize availability and minimize downtime.
• Work closely with suppliers equipment manufacturers and service and parts departments to learn about equipment and support effective ordering through the Procurement system.
• Develop working knowledge of key components and critical spares for the manufacturing and packaging facility including mixers kettles conveyors depalletizers motors and gearboxes product fillers labelers palletizers pumps valves piping systems and truck and rail loading systems.

What you will do

• Organization of the material including critical spare parts at the designated location.
• QR coding or tagging of the material.
• Keep track of material checked out and checked in.
• The software will keep track of system limits if any material go under critical limits but the person will be responsible for ordering the material to prevent any shortage.
• Receive and organizing material at designated locations.
• Project coordination and reporting to stakeholders weekly or monthly basis for the smooth execution of work.
• Receive and issue materials as and when required.
• Enter inventory and surplus into Petro IT system within 24 hours of receipt or discovery.
• Receive orders and notify the recipient within 1 business day.
• Maintain a clean and organized warehouse pick up trash relocate items after system entry stack unused pallets organize small delivery shelves.
• Optimize shelf organization and meet weekly with Maintenance Supervisor on indoor and outdoor storage. Ensure QR codes are readable from the aisle. Store pallets with more than three items lower to support Quarterly Inventory.
• Scan documents if needed within the same day.
• Upload all material documentation on the day of receipt. Report missing documents immediately to PM Engineer or Maintenance Supervisor.
• Maintain a daily delivery log.
• Assist office personnel with small tasks transfer water immediately upon request start trucks weekly with log of time and date.
• Report equipment abnormalities within one business day non working fan truck will not start system errors.
• Keep desk area clean and organized daily.
• Maintain a robust filing system using Petro IT defined structure. File all documents by end of day.
• Scan warehouse multiple times daily for safety hazards.
• Perform quarterly audits by the scheduled due date.
• Train plant team on Petro IT system QR scanning offline mode critical spares tracking.
• Make edits to plant procedure document as needed.
•  Fill out a daily progress report document tasks performed each day via Petro IT monitoring link.
• Assist the Petro IT office team with other customer implementations online training document preparation data processing data and documents uploading on need basis.

Preferred Qualifications

• High School Diploma or GED Associate or bachelor's degree in supply chain industrial maintenance or Logistics preferred.
• Two plus years warehouse or storeroom experience in industrial plants refining petrochemical manufacturing.
• Proven experience implementing inventory software CMMS WMS SaaS Petro IT system experience a major plus.
• Familiarity with critical spares pumps seals bearings filters motors instrumentation.
• Proficient with mobile apps QR or barcode tagging Microsoft Excel and Word.
• Forklift certification and OSHA safety training preferred.

Additional Preferred Qualifications

• Experience with warehouse management software/ERP.
• Certification for operating forklifts or reach trucks is highly desirable.
• Previous experience in e commerce logistics is a plus.