What are the responsibilities and job description for the HR Coordinator position at Peterson Technology Partners?
Job Description
Job Description:
Our client is looking for an HR Coordinator, who serves as a critical support partner to the Americas HR organization, ensuring efficient execution of administrative, operational, and reporting activities. This role facilitates seamless collaboration across HR Leadership, Projects & Planning, Operations, Talent Development, and Talent Acquisition teams by managing key processes such as invoice coordination, reporting cycles, HR leader onboarding, talent program administration, and scheduling for major HR events. By maintaining organized workflows and delivering timely support, the Coordinator contributes to the overall effectiveness and success of HR initiatives throughout the region.
Position Responsibilities:
About The Company
Peterson Technology Partners (PTP) is an Equal Opportunity Employer committed to creating a transparent, inclusive, and human-centered hiring experience.
For more than 27 years, PTP has operated as one of the top IT staffing and recruiting firms in the USA—built on trust, long-term partnerships, and technical excellence.
Based in the Chicago suburb of Park Ridge, IL, our team of more than 500 employees and consultants is dedicated to:
Helping every client make the best hiring decisions possible
Matching professionals with the right IT jobs and career opportunities
As part of that commitment, we believe in providing clear information about how our hiring technologies work and how your data is used. The following section outlines our AI-assisted interview process and your rights as a candidate.
AI-Assisted Interview Experience (Pete & Gabi – Rebecca)
To provide a consistent, fair, and flexible experience for all candidates, we use AI-assisted tools to support parts of the interview process. This includes our proprietary AI platform Pete & Gabi, which includes AI recruiter Rebecca.
These AI hiring tools help us:
The AI does NOT make hiring decisions; all decisions are made by our human recruiters, hiring managers, or client partners.
The AI does not evaluate facial expressions, emotions, or physical traits; it is used only to support fairness, consistency, and efficiency.
If you prefer a non-AI interview format, we will gladly provide an alternative.
Technical or Case Interviews (Role-Dependent):
When applying for certain tech jobs, you may participate in:
Human Review & Selection:
Every candidate's profile—including interviews, conversations, and assessments—is reviewed by experienced recruiters and hiring leaders.
AI insights may assist with organization and evaluation, but final decisions are always human-driven.
Your Rights as a Candidate:
At PTP, every candidate has the right to:
Request a non-AI interview path
Ask how your data is being used
Request access to transcripts or interview recordings
Request deletion of your AI-recorded interview
Receive clear, timely communication
Our goal is to ensure you feel respected, informed, and supported throughout your experience.
Our Commitment:
For more than 27 years, PTP has focused on putting people first—candidates, consultants, employees, and clients.
We're committed to a hiring process that is:
We're excited to learn more about you.
Equal Employment Opportunity:
Peterson Technology Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, national origin, gender identity, sexual orientation, disability, veteran status, or any other protected characteristic.
Job Description:
Our client is looking for an HR Coordinator, who serves as a critical support partner to the Americas HR organization, ensuring efficient execution of administrative, operational, and reporting activities. This role facilitates seamless collaboration across HR Leadership, Projects & Planning, Operations, Talent Development, and Talent Acquisition teams by managing key processes such as invoice coordination, reporting cycles, HR leader onboarding, talent program administration, and scheduling for major HR events. By maintaining organized workflows and delivering timely support, the Coordinator contributes to the overall effectiveness and success of HR initiatives throughout the region.
Position Responsibilities:
- Provide administrative support to HR leadership, including travel coordination, expense reporting, scheduling meetings, coordinating HR team recognition gifts (thank you, congratulatory, milestone) and preparing HR Town Hall & Activating Our Purpose (AOP) Learning Series presentations and meeting logistics
- Manage HR specific tasks for invoice processing and billbacks, including Legal billing, special project billing, contractor/taskforce billing, translation vendors, ComPsych billing, and First Aid billing.
- Maintain and update the HR Leader workflow, including system ticket setup for new HR leaders, HRD movement updates, weekly HRD Movement email, and various support structure spreadsheets to ensure a seamless onboarding process for new, transferring and exiting HR leaders.
- Coordinate twice-yearly HRD Orientation sessions, including scheduling, communication, and material coordination.
- Assist with Communication to include Check-In channel posting, monthly reporting cycles, and coordinating content calendar.
- Compile, create, and distribute Talent Development reports including Individual Development Plans, Mid-Year/EOY Check-Ins, Global Compliance training, and training participation (Elevate, LEAD, etc.).
- Maintain Talent Development databases including GM Development Program participants and GM Pipeline.
- Support GM Development Program logistics (room booking, material preparation, participant communication) and manage surveys, results, and leadership assessment administration.
- Provide Talent Acquisition support including reporting and tracking for Talent Acquisition Opt-In Program and University programs.
- Prioritize daily workflow independently, provide process-improvement recommendations, and escalate decisions involving policy, risk, or financial impact outside defined guidelines.
- 2–4 years of experience in HR coordination, administrative support, operations, or related role.
- Experience with invoice processing, reporting, scheduling, or program coordination preferred.
- Experience working in a fast-paced HR environment supporting multiple leaders.
- Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Experience with HR systems preferred.
- Strong organizational and time management skills; high attention to detail.
- Ability to manage confidential information with discretion.
- High school diploma required; college degree preferred.
About The Company
Peterson Technology Partners (PTP) is an Equal Opportunity Employer committed to creating a transparent, inclusive, and human-centered hiring experience.
For more than 27 years, PTP has operated as one of the top IT staffing and recruiting firms in the USA—built on trust, long-term partnerships, and technical excellence.
Based in the Chicago suburb of Park Ridge, IL, our team of more than 500 employees and consultants is dedicated to:
Helping every client make the best hiring decisions possible
Matching professionals with the right IT jobs and career opportunities
As part of that commitment, we believe in providing clear information about how our hiring technologies work and how your data is used. The following section outlines our AI-assisted interview process and your rights as a candidate.
AI-Assisted Interview Experience (Pete & Gabi – Rebecca)
To provide a consistent, fair, and flexible experience for all candidates, we use AI-assisted tools to support parts of the interview process. This includes our proprietary AI platform Pete & Gabi, which includes AI recruiter Rebecca.
These AI hiring tools help us:
- Transcribe interviews
- Summarize candidate responses
- Generate job-related insights
- Streamline communication and scheduling
The AI does NOT make hiring decisions; all decisions are made by our human recruiters, hiring managers, or client partners.
The AI does not evaluate facial expressions, emotions, or physical traits; it is used only to support fairness, consistency, and efficiency.
If you prefer a non-AI interview format, we will gladly provide an alternative.
Technical or Case Interviews (Role-Dependent):
When applying for certain tech jobs, you may participate in:
- A technical interview
- A coding challenge
- A case study
- A client-specific assessment
Human Review & Selection:
Every candidate's profile—including interviews, conversations, and assessments—is reviewed by experienced recruiters and hiring leaders.
AI insights may assist with organization and evaluation, but final decisions are always human-driven.
Your Rights as a Candidate:
At PTP, every candidate has the right to:
Request a non-AI interview path
Ask how your data is being used
Request access to transcripts or interview recordings
Request deletion of your AI-recorded interview
Receive clear, timely communication
Our goal is to ensure you feel respected, informed, and supported throughout your experience.
Our Commitment:
For more than 27 years, PTP has focused on putting people first—candidates, consultants, employees, and clients.
We're committed to a hiring process that is:
- Transparent
- Compliant
- Equitable
- Powered by innovative technology that enhances—not replaces—human judgment
We're excited to learn more about you.
Equal Employment Opportunity:
Peterson Technology Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, national origin, gender identity, sexual orientation, disability, veteran status, or any other protected characteristic.
Salary : $28