What are the responsibilities and job description for the Substitute Office Staff position at Petersburg City Public Schools?
Position Type
Substitute/Office Assistant
Date Posted
5/31/2025
Location:
All Schools
SUBSTITUTE OFFICE ASSISTANT
Location: Schools and/or School Board Office
Position Overview
A substitute is responsible for providing administrative support in the absence of administrative support personnel.
Minimal Qualifications
Hold a high school diploma or have passed a high school equivalency examination approved by the Board of Education. Ability to be self-directed in managing workload and developing solutions to problems is required
Duties And Responsibilities
Exercise judgment and work effectively with all levels within the school system and the public.
Compose type and proofread correspondences, contracts, reports, purchase orders, requisitions and other materials.
Handles confidential mail and other sensitive information.
Handles office financial management that includes purchasing, bill submittal and processing invoices for payment.
Take notes, type letters and memos.
Direct inquiries to the proper source as necessary.
Prepares registration, make all travel arrangements and complete travel expense vouchers.
Answer telephone, screen calls receive request for information.
Receive, open and distribute mail.
Follow-up on requests made to and from Building Administrators.
Order and maintain supplies as needed.
Prepare payroll reports.
Maintain office files.
Maintain a schedule of appointments and assist in making arrangements for conferences and interviews.
Arrange maintenance and service calls for equipment.
Schedule and arrange staff meetings as required.
Provide other assistance as defined by the Supervisor.
Benefits:This position is not eligible for benefits.
Requirements
Complete the CULTURAL COMPETENCY MODULE
https://culturalcpd.emediava.org/
Complete DYSLEXIA MODULE
(http://www.doe.virginia.gov/teaching/licensure/dyslexia-training/index.shtml)
Complete CHILD ABUSE RECOGNITION & INTERVENTION TRAINING MODULE
(http://www.dss.virginia.gov/abuse/mr.cgi)
Complete the BEHAVIOR INTERVENTION & SUPPORT MODULE required by the VDOE
https://cieesodu.org/initiatives/restraint-and-seclusion/
Provide copy of CPR/FIRST AID/AED Training certificate (if applicable)
National Child Care Background
Fingerprinting
Tuberculosis Testing
It is the applicant's responsibility to verify that information entered and uploaded is received and accurate.
Petersburg City Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Substitute/Office Assistant
Date Posted
5/31/2025
Location:
All Schools
SUBSTITUTE OFFICE ASSISTANT
Location: Schools and/or School Board Office
Position Overview
A substitute is responsible for providing administrative support in the absence of administrative support personnel.
Minimal Qualifications
Hold a high school diploma or have passed a high school equivalency examination approved by the Board of Education. Ability to be self-directed in managing workload and developing solutions to problems is required
Duties And Responsibilities
Exercise judgment and work effectively with all levels within the school system and the public.
Compose type and proofread correspondences, contracts, reports, purchase orders, requisitions and other materials.
Handles confidential mail and other sensitive information.
Handles office financial management that includes purchasing, bill submittal and processing invoices for payment.
Take notes, type letters and memos.
Direct inquiries to the proper source as necessary.
Prepares registration, make all travel arrangements and complete travel expense vouchers.
Answer telephone, screen calls receive request for information.
Receive, open and distribute mail.
Follow-up on requests made to and from Building Administrators.
Order and maintain supplies as needed.
Prepare payroll reports.
Maintain office files.
Maintain a schedule of appointments and assist in making arrangements for conferences and interviews.
Arrange maintenance and service calls for equipment.
Schedule and arrange staff meetings as required.
Provide other assistance as defined by the Supervisor.
Benefits:This position is not eligible for benefits.
Requirements
Complete the CULTURAL COMPETENCY MODULE
https://culturalcpd.emediava.org/
Complete DYSLEXIA MODULE
(http://www.doe.virginia.gov/teaching/licensure/dyslexia-training/index.shtml)
Complete CHILD ABUSE RECOGNITION & INTERVENTION TRAINING MODULE
(http://www.dss.virginia.gov/abuse/mr.cgi)
Complete the BEHAVIOR INTERVENTION & SUPPORT MODULE required by the VDOE
https://cieesodu.org/initiatives/restraint-and-seclusion/
Provide copy of CPR/FIRST AID/AED Training certificate (if applicable)
National Child Care Background
Fingerprinting
Tuberculosis Testing
It is the applicant's responsibility to verify that information entered and uploaded is received and accurate.
Petersburg City Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.