What are the responsibilities and job description for the Administrative Coordinator position at Peter & Paul Community Services Inc?
Job Description
Position: Administrative Coordinator
Job Status: Exempt
Department: Development
Reports to: Senior Director of Development
Position Summary
The Administrative Coordinator plays a vital role in supporting the day-to-day operations of PPCS by providing high-level administrative, financial, and organizational support across departments. This position ensures smooth internal workflows, supports compliance and documentation efforts, and contributes directly to grant writing, reporting, and financial tracking to sustain and grow our mission.
Key Responsibilities
- Grants Support
- Assist in drafting, editing and submitting grant applications and supporting materials
- Track reporting deadlines and help compile required data and narratives
- Maintain organized records of grant submissions, awards, and compliance documents
- Assist in maintaining agency and grant compliance documentation
- Ensure timely submission of reports and updates to funders and partners
- Administrative Support
- Support Chief Executive Officer and Chief Operating Officer with special projects
- Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders including staff trainings
- Prepare correspondence, reports, and meeting materials for Board of Directors meeting (includes some evening work)
- Other duties as assigned
- Development Support
- Manage a portfolio of donors and prospects under the direction of development leadership
- Support donor cultivation and stewardship activities, including tours, visits, and special communications
- Support annual giving campaigns, events, and other fundraising initiatives
Qualifications
- Associate’s or Bachelor’s degree preferred; equivalent experience considered
- Minimum 2 years of administrative or financial experience, preferably in nonprofit or social services
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite and cloud-based collaboration tools
- Familiarity with grant reporting and non-profit work preferred
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced, mission-driven environment
- Commitment to trauma-informed care and dignity-centered service delivery
What We Offer
- Competitive salary commensurate with experience
- Comprehensive medical, dental, vision, life insurance, and disability plan options
- Retirement match
- Health Care and Dependent Care Reimbursement Accounts
- Generous paid time off, personal time off, and sick time off
Salary : $45,000 - $55,000