Front Desk/Office Assistant

Job Summary
We are seeking an energetic and detail-oriented Front Desk/Office Assistant to join our dynamic team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. Your organizational skills and office management expertise will keep daily operations running smoothly. This paid position offers an exciting opportunity to develop your administrative talents while supporting various office functions. The ideal candidate is proactive, bilingual (preferred), and possesses excellent communication skills to handle multi-line phone systems, customer support, and clerical tasks with confidence.

Duties

• Greet visitors, clients, and vendors warmly, providing exceptional customer service and ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Handle appointment scheduling, calendar management, and coordinate meetings using Google Workspace or Microsoft Office tools
• Perform general clerical duties such as photocopying, faxing, scanning, and managing incoming/outgoing mail
• Support office management tasks including supply inventory, basic bookkeeping with QuickBooks, and maintaining office cleanliness
• Assist with special projects like proofing correspondence or preparing reports to support team operations

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with office management systems and data entry procedures to ensure accuracy and efficiency
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Bilingual abilities are highly valued to serve diverse clients and team members effectively
• Knowledge of QuickBooks for basic bookkeeping tasks such as invoicing or expense tracking
• Exceptional customer service skills coupled with professional phone etiquette for handling inquiries via multi-line phone systems
• Prior clerical or administrative experience in an office setting is preferred but not required; training provided for the right candidate

Join us to be a key part of a vibrant team where your organizational talents and positive attitude will make a real difference! This position is paid and offers opportunities for growth in office administration while supporting our mission to deliver outstanding service.

Pay: $18.00 - $20.00 per hour

Expected hours: 10.0 – 15.0 per week

Work Location: In person

Salary : $18 - $20