Executive Assistant

General Information: Executive Assistant

Job Title: Executive Assistant

Major Department: Administrative Support

Minor Department: Administrative Support

Reports to: Executive Team

DOL Classification: Non-Exempt

Position Summary:

The ideal candidate will be detail oriented, and have superior communication, organizational and computer skills. Must be able to multi-task. The candidate must possess excellent problem-solving skills, the ability to work well under pressure, and the desire to take initiative. It is essential that this candidate possess a warm and welcoming personality, have strong administrative, organizational, and interpersonal skills. It is imperative that this candidate be trustworthy, professional and exhibit a high level of confidentiality. This person must demonstrate Pete’s Market Four Pillars: Value, Aesthetic, Quality, and Service.

Essential Functions and Duties:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Manage clerical, administrative, personal and business details, including calls, meetings, travel and entertainment
• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings, appointments and manage travel itineraries

·        Able to coordinate calendars / calendar scheduling

• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

·        Perform all other related duties and responsibilities as apparent or as assigned

Education, Certifications, and Qualifications:

• College degree preferred, or an equivalent of education plus experience in an office environment.
• Minimum of 2 years of experience as an Executive Assistant or a similar role reporting directly to senior management

Other Knowledge, Skills, and Abilities:

• Must have a reliable source of transportation.
• Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
• Strict attention to detail with ability to prioritize issues appropriately   
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Must be able to work a flexible schedule with various shifts, including weekends and holidays, as determined by the business needs

Physical Demands and Work Environment:

• Physical demands include, but are not limited to, frequent use of hands for squeezing motion, bending and twisting writs, standing in one location, walking, turning, reaching, stooping/bending, squatting, lifting/carrying objects 5 to 40 lbs., pushing/pulling up objects 100 to 200 lbs., hand to eye coordination; occasional lifting objects over 40 lbs. and pushing/pulling up objects 100 to 500 lbs., climbing ladders, stooping and crawling. May be exposed to various temperature changes and work environments. The potential for prolonged sitting, standing, walking, squatting, and/or bending
• The ability to lift up to 50 lbs. on occasion
• Travel to store locations required
• Occasional high stress when dealing with systems, customers, and/or staff members

Benefits 

-Health Insurance Plan (Medical, Dental, Vision) 

-401K with employer match

-Supplemental Insurance Plans (Voluntary Life Insurance, Short-Term Disability Insurance, Accident Insurance, Critical Illness Insurance, and Hospital Indemnity Insurance)

-Paid Vacation

-Paid Lunch Break

-Direct Deposit

-Employee Lunch Program and more!

Starting hourly rates will be no less than the local minimum wage and will vary based on things like location, experience, and qualifications. All positions are eligible for Overtime, and some positions will have guaranteed Overtime available.

Salary Range is 50k-65k

In accordance with applicable disability laws, Pete’s Market works with employees to make reasonable accommodations to the job or work environment when doing so will enable a qualified individual with a disability to satisfactorily perform the essential functions of the job.

Acknowledgement and Signatures

I understand that the above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.

Rather, they are intended only to describe the general nature of the job.