Facilities Director

Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

FULL TIME EMPLOYEE BENEFITS:

• 21 Days of Paid Time Off
• 10 Observed Holidays
• Medical Insurance (Entire deductible paid by us!)
• 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
• Dental Insurance
• Vision Insurance
• Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
• 401K Matching after 1 year of employment
• Flexible Spending Account, Dependent Care FSA
• Life Insurance (included at no cost to the employee)
• Long Term Disability (included at no cost to the employee)
• Employee Assistance Program (included at no cost to the employee)

Summary: The Facility Director reports to the Chief Operating Officer and oversees and coordinates the maintenance of all PHC facilities, building systems, and property. Duties include building maintenance, environmental and safety regulatory compliance, grounds maintenance, custodial support, protection services, organization of events, space assignments, etc. The Facilities Director manages and coordinates property development, facilitates new construction projects, remodels and alterations.Areas of Responsibility:Oversees acquisition, installation, operation, maintenance and disposition of building systems:

• Ensures that Petaluma Health Center’s facilities are in compliance with all applicable codes and standards, including local, state, federal, and The Joint Commission accreditation standards.
• In collaboration with stakeholders, assists in developing and implementing Environment of Care policies and procedures
• Supervises facility usage, operations, prevention maintenance, and repair of facilities/real property to support the mission of PHC and prevent deterioration
• Performs inspections, maintenance, and repair buildings, structures, and associated property and equipment with a variety of trades such as carpentry, plumbing, electrical, masonry, heating and air-conditioning, and sheet metal working. This includes requesting outside support for repairs as needed
• Responsible for the day to day operations and maintenance of all facility systems including HVAC, electrical, plumbing, mechanical and including medical specific systems (dental imaging, vacuum and medical gases)
• Plans, designs, and directs activities related to construction and renovation projects. These activities may include but are not limited to solicitation and evaluation of bids and consulting with architects, engineers and other contractors.
• Supports the project management of any facility renovations or transitions, including facility remodeling, and move of operations to an additional location. Coordinates all necessary work to accomplish the move/addition/change including but not limited to cost estimates, bid sheets, layouts, and contracts for construction and acquisitions
• Plans, organizes, directs, and inspects the work of building maintenance crews
• Ensures compliance to local, state and federal standards and requirements. Oversees building fire safety and security, including communication with local fire officials and law enforcement.
• Manages all reservation and event planning requests utilizing a consultative approach to ensure customer requirements are clearly understood including space and room configuration, heating/cooling, materials, and any other program related request
• Responsible for daily vendor management relationships which may include maintenance, housekeeping, real-estate, mail services, catering, security, parking
• Establishes and administers policies & procedures required to manage all aspects of daily facility operations, security, protection services, safety, emergency response and regulatory compliance
• Prepares and maintains capital and operating budgets for building use and facility maintenance
• Available for off hours outside of the standard business hours for operational issues
• Performs other duties and tasks as requested by the COO

Utilities Operations, Maintenance and Repair:

• Includes operating, maintaining, and repairing the utilities which includes but is not limited to: storm water systems and flood control, telephone and data lines, high voltage electrical, water distribution and natural gas systems
• Oversees the scheduling, maintenance, and monitoring of heating, ventilating and utility systems to ensure efficient operation
• Includes negotiating and administering service contracts

Grounds Keeping, Maintenance and Repair:

• This includes maintaining lawns, bedding areas, roads and parking lots pavements, grass, trees, shrubs, plant beds, plants and all associated irrigation systems
• Oversees pest management services, controlling insects, rodents and other pests, vermin or organisms while minimizing the use of pesticides

Code Compliance, Workplace Safety and Emergency Preparedness:

• Establishes Life Safety plans for construction projects
• Assists in the implementation of the Emergency Management Plan
• Completes Incident Reports pertaining to operations of workplace and participates in the recommendations for corrective actions for risk management issues affecting patients, staff and visitors
• Ensures property is in compliance with all safety and infection control policies, procedures and regulations, including but not limited to OSHPD codes and standards
• Ensures all emergency systems and procedures are tested as planned and facilities staff is trained in emergency procedures.
• Assist in the management of handling, storage and clean-up of hazardous and non-hazardous materials in compliance with regulatory requirements.
• Serves as Safety Manager on Safety Committee

Protection Services and Environmental Services:

• Manages in-house protection services and environmental services staff and coordinating work assignments
• Responsible for training and developing staff; maintaining active certification program where applicable
• Responsible for issuance and oversight of identification badge system, access control systems, key control and surveillance camera systems
• Serves as security office in the absence of the protective services staff
• Performs all work in accordance with PHC safety policies and procedures

Education/Experience:

• High school diploma or equivalent preferred, four-year bachelor’s degree in facilities management, mechanical, electrical engineering, or related-field preferred; or equivalent combination of education and experience
• Minimum 4 years of facilities maintenance and operations experience that includes workplace safety management, project/program budget monitoring, and contract administration
• Minimum 4 years in a supervisory role

Desired Skills:

• Interpret blue prints, plans and specifications
• Knowledge of City and State building codes and all local, state regulations
• Knowledge of building and utility maintenance and prevention
• Knowledge of maintaining and repairing utility systems and physical structures of buildings
• Experience with fiscal management and business practices followed to prepare bid specification, negotiate agreements and administer contracts
• Knowledge of program planning and scheduling, building construction methods and materials, estimating practices and safety practices
• Knowledge of CalOSHA regulations, building codes, fire and life safety codes, The Joint Commission standards, and other applicable regulations, codes or standards
• Excellent project and personnel management skills
• Excellent verbal and written communication skills
• Sensitivity to the needs and situations of a multi-cultural population from a variety of income levels

Licenses and Certifications:

• Requires a valid California State Driver’s License

Language Skills: Ability to communicate clearly and effectively with other PHC staff members, vendors, and contractors