What are the responsibilities and job description for the Administrative Assistant - Production position at PETA Foundation?
Description
The Production department is the PETA Foundation’s creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.
Position Objective:
As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members
Primary Responsibilities and Duties:
• Perform clerical duties for the Production team
• Prepare check and credit card expense reports, ensuring prompt payment of all invoices
• Run departmental errands,
• Maintain department print archives, arrange per Production SOP
• Perform general correspondence, Act as a liaison between the department, literature and the mailroom
• Assist with the organization of the department’s Asana, Starchive, Sharepoint, and Dropbox sites
• Assist with the coordination of small print projects
• Assist Production Coordinators with project-specific research
• Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props
• Perform quality control and check-in procedures for new print pieces
• Perform any other duties assigned by the supervisor
Requirements
• High school diploma or GED
• One year of office experience
• Demonstrated proficiency with the Microsoft Office software suite
• Demonstrated effective research skills
• Demonstrated organizational skills, reliability, and accuracy
• Demonstrated excellent written and verbal communication skills
• Proven ability to work independently and manage multiple tasks simultaneously
• Proven ability to work well under pressure and meet deadlines
• Ability to lift and carry up to 50 lbs. on a regular basis
• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record
• Commitment to the objectives of the organization
Application Deadline:
Applications for this position will be accepted until December 11, 2025.
We may fill this job opening before the deadline if we find a qualified candidate.