What are the responsibilities and job description for the Office Manager Administrative position at PES?
Relaxed Environment Highly Respected in Our Industry
We are currently seeking a full-time Office Manager/Administrative Assistant to report to the President of the company.
COMPENSATION:
- Full-time, hourly rate based on skill and experience
- Paid time off
- Short Term Disability Insurance
- Life Insurance
- Optional Company Matched Simple IRA after 1 year
- Possible paid continuing education
PRIMARY RESPONSIBILITIES:
- Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
- Enter bills, process check runs in Quickbooks
- Create purchase orders and invoices
- Data-entry of customer contact information and notes
- Answer phones, filing, maintain office supplies
- Filing, maintain office supplies
REQUIREMENTS:
- Ability to clearly and professionally communicate with customers and staff
- Attention to detail, organization ability a must
- Accurate data entry skills required
- Candidate should possess excellent computer skills with experience in QuickBooks
- Ability to work Monday to Friday 8:30am-5:00pm
- Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
- 5 year administrative experience preferred
- Able to use and operate a computer with basic Microsoft office required
- Understand accounting principles
- Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).
Keywords: admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant