Office Services Coordinator Entry Level

A prominent Detroit law firm is seeking a professional, organized, and dependable Office Services Coordinator. This is an excellent entry-level opportunity for someone looking to gain valuable law firm experience and build a career in the legal industry.

Responsibilities

• Organize conference and meeting room reservations based on capacity and technology requirements.
• Assist with coordinating firm events and arranging catering as requested.
• Answer, screen, and forward incoming calls using a multi-line telephone system.
• Greet visitors, notify the appropriate employees of their arrival, and direct them to the correct destination.
• Monitor visitor access and maintain security awareness.
• Ensure conference rooms, kitchens, and reception areas remain clean, organized, and properly stocked.
• Track hand deliveries and notify the appropriate attorney, legal assistant, or Digital Support team.
• Maintain and monitor inventory for reception areas, kitchens, and conference rooms.
• Provide general administrative support, including running and clearing conflict checks, opening new matters, typing, filing, copying, scanning, and assisting with library-related tasks.
• Cooperate with members of the Operations Department and other administrative departments as needed.

Qualifications

• High school diploma.
• One to two years of administrative, reception, hospitality, or customer-service experience preferred.
• Knowledge of standard administrative and clerical procedures.
• Knowledge of customer-service principles and practices.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work effectively as part of a team.
• Reliable with a strong work ethic.
• Excellent computer skills, including proficiency with Microsoft Office.
• Experience using Microsoft Outlook is preferred.

Since the early 1990s, Personnel Management Solutions, Inc. has been a trusted recruiting partner to employers throughout the Michigan and Florida. Our recruiting specialists have built long-standing relationships by consistently identifying exceptional talent and delivering personalized staffing solutions tailored to each client's unique needs.

While we are widely recognized for our expertise in legal recruiting—serving law firms of all sizes and the legal departments of major corporations—we have also successfully partnered with accounting and architectural firms, automotive and manufacturing companies, nonprofit organizations, property management firms, and a wide range of other professional service organizations.

Our commitment to integrity, industry knowledge, and personalized service has earned us the trust of both employers and candidates for more than three decades. Whether assisting with a single strategic hire or building an entire team, Personnel Management Solutions is dedicated to connecting outstanding professionals with exceptional career opportunities.