Legal Assistant - Employee Benefits

Legal Assistant - Employee Benefits

First-class regional law firm is seeking an Employee Benefits Legal Assistant to work at their downtown Detroit office, supporting a group of attorneys. This onsite role provides comprehensive administrative and legal support to Partners, Associates, and Paralegals. This role involves performing a variety of administrative and clerical tasks to ensure the efficiency of legal processes as well as provide exceptional client service. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously while maintaining a high standard of work.

Candidate must have at least three years of legal support experience, preferably in the employee benefits or labor and employment practice area. Advanced proficiency in computer software and applications, including Microsoft Office Suites is required.

• Responsibilities include:
  
  Carefully reads all documents coming from team members or clients. Proofreads all documents to ensure accuracy, consistency, and professionally presented.
• Maintains electronic client files efficiently and systematically. Retains hard copy working files only until the matter is closed. Ensures emails and other electronic documents are properly filed in the document management system. Converts hard copy files to electronic format, keeping all records up to date. Orders new sub-files as needed, adhering to practice group standards.
• Monitors projects’ status and keeps timekeepers informed of deadlines and commitments. Ability to prioritize tasks and workflows to ensure work gets completed timely. Initiates follow-up and reminders to timekeepers to collaboratively manage the progression of projects or client related tasks. Checks in with timekeepers daily to add new tasks as needed.
• Opens new matters, ensuring all client information is complete and compliant with firm procedures. Enters accurate client matter numbers for correct billing and arranges the proper delivery of documents and projects via courier, hand delivery, or other special services.
• Manages timekeeper calendars, travel, expenses, and meeting logistics. Assists timekeepers with practice group meetings and events.
• Reviews and edits time entries in Intapp Time before they are released into the billing system, ensuring accurate and complete information is entered before each weekly and monthly deadline.
• Proofreads and edits client billing memos for accuracy and distribution. Coordinates special billing arrangements based on client request.
• Delegates tasks to Practice Group Support Specialist, administrative departments and vendors for efficiency.
• Provides coverage and backup support, as a member of a team, to other timekeepers when team members are absent from the Firm and coordinates vacation schedules to ensure coverage.

This is a direct hire, full-time, in office position that offers competitive hourly pay and excellent benefits.