Operations Assistant / R&D and Regulatory Support

$75,000 annually - Resume required for consideration Job OverviewThe Operations Assistant / R&D and Regulatory Support role provides office-based administrative and coordination support across Operations, Research and Development, and Regulatory Compliance. The position focuses on documentation, data entry, record maintenance, and cross-functional support, including coordinating samples, maintaining product and regulatory records, and assisting with product registration and compliance documentation. Quality Control responsibilities are limited to documentation support, such as entering and reviewing QC data, maintaining organized quality records, and working with Quality and Operations teams to resolve documentation gaps. Training is provided with opportunities to expand responsibilities as accuracy, proficiency, and confidence grow. Essential Duties and ResponsibilitiesRegulatory Compliance & Product DevelopmentAssist with international product registration and ensure compliance with regulatory standards.Maintain documentation related to regulatory filings and product compliance.Support research and development (R&D) of new products by coordinating with cosmetics laboratories to request, track, and evaluate samples.Participate in the testing and evaluation of new product formulations for quality and performance.Administrative & Operational SupportMaintain organized and up-to-date records for inspections, testing, and vendor communications.Prepare reports and assist in data analysis to identify trends and recommend process improvements.Coordinate with cross-functional teams to ensure smooth operational and production workflows.Perform additional quality or operations-related duties as assigned to support business objectives.Vendor Relations & ProcurementBuild and maintain strong relationships with new and existing vendors to support procurement and operational needs.Negotiate pricing and terms with cosmetics and packaging suppliers to achieve cost efficiency and reliability.Support new vendor procurement, including qualification, documentation, and onboarding processes.Collaborate with procurement, R&D, and production teams to align vendor capabilities with company needs.Quality Assurance & ControlEnter and maintain Quality Control data in spreadsheets and batch records.Review inspection forms and product documentation for completeness and accuracy.Organize and maintain electronic quality records to support traceability and compliance.Follow written instructions and Standard Operating Procedures (SOPs).Communicate with Quality and Operations teams to clarify or correct missing information.Support routine quality reporting and administrative QC tasks.Receive training on additional quality responsibilities as accuracy and experience growExperienceMinimum 1 year of experience in manufacturing, operations, or quality (cosmetics or personal care industry preferred).Familiarity with quality assurance and regulatory compliance standards.Experience with supplier or vendor management preferred.Eligible for employment in the United States.Willingness to undergo a drug test and background check.SkillsStrong communication and interpersonal skills; able to interact effectively at all levels.Proficient in Microsoft Office (Word, Excel, Outlook).Strong analytical thinking, problem-solving, and attention to detail.Excellent organizational and time management skills.Ability to multitask and prioritize in a fast-paced environment.Knowledge of precision tools such as pH meters, viscometers, and weight scales (preferred).Skilled in compiling, analyzing, and presenting operational and quality data.Negotiation and vendor relationship management skills. Work Environment & Physical RequirementsWork location: Onsite positionComfortable standing, walking, and sitting for extended periods.Ability to perform light physical duties, including maintaining a clean and organized workstation.Private OfficeBenefits:Health InsuranceDental InsuranceVacationSick time401(k)Casual Dress  Company DescriptionManufacturing / Distribution / Personal Care

Salary : $75,000