What are the responsibilities and job description for the Administrative Assistant - Property position at Person Centered Services Care Coordination Organization, LLC?
Why Work for Person Centered Services?
When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own career goals.
Benefits For Full-time Positions Include:
(NON-REMOTE)
Department
Property
Direct Care
Non-Direct Care
Non-Direct Care
FLSA Status
Non-Exempt
Exemption Type
(HR Use Only – Check all that apply)
☐Executive ☐Computer
☐Administrative☐Professional
☐Outside Sales
Reports to
Director, Property Operations
Supervises
No
Primary Location
560 Delaware
Employment Status
☒Full Time ☐Part Time
☐Regular ☐Temporary
Original Date
February 2024
Revised Date
August 2025
JOB SUMMARY
Job summary should specify the nature and purpose of the job. Please provide one to two sentences starting with an action verb, followed by the aim of the position that identifies the primary result of the position.
The Administrative Assistant provides support to administrative teams primarily assigned to the 560 Delaware location. This role requires full-time, in-office presence Monday through Friday to ensure consistent support for daily operations, unless otherwise stated or approved by the leader. Key responsibilities include processing incoming communication (mail, emails, phone calls, visitors, etc.), managing location access and handling deliveries. Additional support tasks may be assigned base on the needs of various special projects.
ESSENTIAL FUNCTIONS
List the essential job functions or responsibilities. Typically, most jobs have between 8 to 12 essential functions. It is critical to note that not every function of the position should be deemed as essential. Essential functions should include only those items that are “critical for getting the job done” or “accountabilities”.
List other non-essential job functions or responsibilities. May wish to include in the list “performs other duties as assigned”.
List required knowledge, skills and abilities needed for the job.
List required education and/or experience needed for the job.
List physical requirements of the job and indicate how often the team member is required to perform these requirements. The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Activity
Frequency
N/A
Rarely
Occasionally
Regularly
Travel
☐
☒
☐
☐
Ambulate
☐
☐
☒
☐
Drive
☐
☒
☐
☐
Type/Keyboard
☐
☐
☐
☒
Twist/turn
☐
☐
☒
☐
Stand
☐
☐
☒
☐
Sit
☐
☐
☐
☒
Talk
☐
☐
☐
☒
Hear
☐
☐
☐
☒
Use hands and fingers
☐
☐
☐
☒
Repetitive Motion
☐
☐
☐
☒
Close vision
☐
☐
☐
☒
Peripheral Vision
☐
☐
☐
☒
Depth of Perception
☐
☐
☐
☒
Ability to see color
☐
☐
☐
☒
Lift up to 5 lbs.
☐
☐
☒
☐
Lift up to 10 lbs.
☐
☐
☒
☐
Lift up to 20 lbs.
☐
☐
☒
☐
Lift up to 50 lbs.
☐
☐
☒
☐
Lift up ____ lbs.
☒
☐
☐
☐
Carry
☐
☐
☒
☐
Reach
☐
☐
☒
☐
Push
☐
☒
☐
☐
Climb
☒
☐
☐
☐
Pull
☐
☒
☐
☐
Stoop
☐
☒
☐
☐
Kneel
☐
☒
☐
☐
Crouch
☐
☒
☐
☐
Crawl
☐
☒
☐
☐
Balancing
☐
☒
☐
☐
Other:
☐
☐
☐
☐
Other:
☐
☐
☐
☐
ENVIRONMENTAL CONDITIONS
List environmental conditions of the job and indicate how often the team member is exposed to these conditions.
Physical Activity
Frequency
N/A
Rarely
Occasionally
Regularly
Office environment
☐
☐
☐
☒
Moderate noise
☐
☐
☒
☐
Loud noise
☐
☒
☐
☐
Extremely loud noise
☒
☒
☐
☐
Confined area
☒
☐
☐
☐
Exposure to bloodborne pathogens or bodily fluids
☒
☐
☐
☐
Exposure to allergens
☒
☐
☐
☐
Exposure to chemicals
☒
☐
☐
☐
Exposure to airborne pathogens
☐
☒
☐
☐
Exposure to dim lighting
☐
☒
☐
☐
Exposure to bright lighting
☐
☐
☐
☒
Exposure to heights or high precarious places
☒
☐
☐
☐
Extreme heat/humid conditions
☒
☐
☐
☐
Outdoor conditions
☐
☒
☐
☐
Other:
☐
☐
☐
☐
Click Here For Full Job Description
Person Centered Services has a commitment to equal employment opportunity for all staff and applicants for employment. Employment decisions including, but not limited to, those such as staff selection, performance evaluation, administration of benefits, working conditions, staff programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical hereditary cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.
When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own career goals.
Benefits For Full-time Positions Include:
- 20 Days of paid time off (PTO) in your first year! Increasing to 25 Days in your second year!
- 13 Paid Holidays
- Comprehensive health insurance plans for you to choose what best fits your needs (Medical, Dental & Vision)
- 401(k) - the Company matches 50% of the first 6% up to a maximum of 3%
- Company paid benefits: basic life insurance, long-term disability, and a Lifestyle Spending Account with a benefit of up to $500 set aside for employees to spend on wellness eligible expenses!
- Employee Discount and Wellness Programs - Currently providing 3 paid hours per week for exercise, volunteering or personal wellness!
- Professional development opportunities including mentorship program options and ongoing coaching
(NON-REMOTE)
Department
Property
Direct Care
Non-Direct Care
Non-Direct Care
FLSA Status
Non-Exempt
Exemption Type
(HR Use Only – Check all that apply)
☐Executive ☐Computer
☐Administrative☐Professional
☐Outside Sales
Reports to
Director, Property Operations
Supervises
No
Primary Location
560 Delaware
Employment Status
☒Full Time ☐Part Time
☐Regular ☐Temporary
Original Date
February 2024
Revised Date
August 2025
JOB SUMMARY
Job summary should specify the nature and purpose of the job. Please provide one to two sentences starting with an action verb, followed by the aim of the position that identifies the primary result of the position.
The Administrative Assistant provides support to administrative teams primarily assigned to the 560 Delaware location. This role requires full-time, in-office presence Monday through Friday to ensure consistent support for daily operations, unless otherwise stated or approved by the leader. Key responsibilities include processing incoming communication (mail, emails, phone calls, visitors, etc.), managing location access and handling deliveries. Additional support tasks may be assigned base on the needs of various special projects.
ESSENTIAL FUNCTIONS
List the essential job functions or responsibilities. Typically, most jobs have between 8 to 12 essential functions. It is critical to note that not every function of the position should be deemed as essential. Essential functions should include only those items that are “critical for getting the job done” or “accountabilities”.
- Welcome and direct visitors and vendors at the Administrative Services office (560 Delaware) and ensure deliveries are received and appropriately handled.
- Responsible for receiving and distributing confidential organizational mail, faxes, letters, packages, memos, etc.
- Provide administrative support including data entry and document preparation to assigned departments as needed.
- Communicate and collaborate with internal and external stakeholders effectively, including the general public and the people we support.
- Support project based work including research, documentation and process improvement initiatives.
- Help develop and maintain internal tracking tools and checklists for administrative related workflows.
- Manage inventory and ordering of office and break room supplies.
- Uphold confidentiality and professionalism while working closely with leadership on sensitive matters.
- Collaborate cross-functionally with Property Operations and other departments to ensure execution of administrative priorities.
List other non-essential job functions or responsibilities. May wish to include in the list “performs other duties as assigned”.
- Commits to a respectful, just, and supportive environment for individuals and team members aligning with the organization’s commitment to include and belonging.
- Other duties as necessary or assigned.
List required knowledge, skills and abilities needed for the job.
- Ability to work autonomously with minimal supervision.
- Basic proficiency with Microsoft Office suite, especially Word and Excel.
- Ability to keep sensitive and privileged information confidential.
- Demonstrates cultural competency.
- Demonstrates ethical and professional responsibilities and boundaries.
- Ability to prioritize and manage multiple projects simultaneously.
- Proactively approaches professional responsibilities.
- Strong problem-solving skills.
- Completes work in a timely manner.
- Ability to multitask.
- Ability to follow oral and written directions.
- Ability to work independently and in a team setting.
- Knowledge of office procedures and equipment.
List required education and/or experience needed for the job.
- High school diploma or equivalent.
- One year of clerical or administrative experience preferred.
- Familiarity with I/DD provider agencies, OPWDD, or Health Homes preferred.
List physical requirements of the job and indicate how often the team member is required to perform these requirements. The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Activity
Frequency
N/A
Rarely
Occasionally
Regularly
Travel
☐
☒
☐
☐
Ambulate
☐
☐
☒
☐
Drive
☐
☒
☐
☐
Type/Keyboard
☐
☐
☐
☒
Twist/turn
☐
☐
☒
☐
Stand
☐
☐
☒
☐
Sit
☐
☐
☐
☒
Talk
☐
☐
☐
☒
Hear
☐
☐
☐
☒
Use hands and fingers
☐
☐
☐
☒
Repetitive Motion
☐
☐
☐
☒
Close vision
☐
☐
☐
☒
Peripheral Vision
☐
☐
☐
☒
Depth of Perception
☐
☐
☐
☒
Ability to see color
☐
☐
☐
☒
Lift up to 5 lbs.
☐
☐
☒
☐
Lift up to 10 lbs.
☐
☐
☒
☐
Lift up to 20 lbs.
☐
☐
☒
☐
Lift up to 50 lbs.
☐
☐
☒
☐
Lift up ____ lbs.
☒
☐
☐
☐
Carry
☐
☐
☒
☐
Reach
☐
☐
☒
☐
Push
☐
☒
☐
☐
Climb
☒
☐
☐
☐
Pull
☐
☒
☐
☐
Stoop
☐
☒
☐
☐
Kneel
☐
☒
☐
☐
Crouch
☐
☒
☐
☐
Crawl
☐
☒
☐
☐
Balancing
☐
☒
☐
☐
Other:
☐
☐
☐
☐
Other:
☐
☐
☐
☐
ENVIRONMENTAL CONDITIONS
List environmental conditions of the job and indicate how often the team member is exposed to these conditions.
Physical Activity
Frequency
N/A
Rarely
Occasionally
Regularly
Office environment
☐
☐
☐
☒
Moderate noise
☐
☐
☒
☐
Loud noise
☐
☒
☐
☐
Extremely loud noise
☒
☒
☐
☐
Confined area
☒
☐
☐
☐
Exposure to bloodborne pathogens or bodily fluids
☒
☐
☐
☐
Exposure to allergens
☒
☐
☐
☐
Exposure to chemicals
☒
☐
☐
☐
Exposure to airborne pathogens
☐
☒
☐
☐
Exposure to dim lighting
☐
☒
☐
☐
Exposure to bright lighting
☐
☐
☐
☒
Exposure to heights or high precarious places
☒
☐
☐
☐
Extreme heat/humid conditions
☒
☐
☐
☐
Outdoor conditions
☐
☒
☐
☐
Other:
☐
☐
☐
☐
Click Here For Full Job Description
Person Centered Services has a commitment to equal employment opportunity for all staff and applicants for employment. Employment decisions including, but not limited to, those such as staff selection, performance evaluation, administration of benefits, working conditions, staff programs, transfers, position changes, training, disciplinary action, compensation, and separations are made without regard to race, color, religion (including religious dress and grooming), creed, national origin, nationality, citizenship status, domestic partnership status, ancestry, gender, affectional or sexual orientation, gender identity or expression, marital status, civil union status, family status, age, mental or physical disability (including AIDS or HIV-related status), atypical hereditary cellular or blood trait of an individual, genetic information or refusal to submit to a genetic test or make available the results of a genetic test, military status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.
