Secretary-SUB

Secretary-Sub (PTEC)

Position Purpose

This position is responsible for greeting and directing visitors. This position also responds to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties. This position also collaborates with students, teachers, parents, and other stakeholders to support student attendance.

Essential Job Functions

• Answers all incoming phone calls and directs to appropriate individuals or departments.
• Sorts all incoming interoffice mail and USPS mail.
• Organizes deliveries from FedEx, UPS, Amazon, etc. and delivers items to classrooms.
• Assists other secretaries with projects
• Meet and support individual students with attendance issues
• Collaborate with team members to support student attendance and engagement
• Completes all work permits.
• Assists in coding student attendance
• Track return mail and work with the Social Worker to determine residency status.
• Updates student addresses with proper documentation.
• Coordinates student office workers including tracking attendance, appropriate behavior and tasks to be completed.
• Greets all visitors in a kind and professional manner and directs them to their locations.
• Troubleshoots concerns such as copier issues, teacher questions and disgruntled guests.
• Makes passes and forms for use in the office, by teachers and other staff members.
• Assist Guidance department and treasurer with mailings.
• Print faxes and distribute.
• Tracks attendance for student office workers.
• Update staff mailboxes.
• Assists with preparing graduation packets.
• Assists with Administration offices as requested and needed.
• Assists Assistant Principal in preparing the weekly newsletter.
• Manages and organizes calendars for the Main Office and Student Services Conference Room.
• Assist with other duties as assigned.
  
  

Equipment

Use standard office equipment such as personal computers, printer, copier and fax machines, and telephone.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Pay Rate

$15.38 per hour

Work Schedule

As needed (and < 20 hours per week)

Knowledge, Skills And Abilities

• Ability to maintain confidential information.
• Ability to work well with others and prioritize workload.
• Excellent business telephone etiquette.
• Ability to operate a switchboard.
• Ability to work with frequent interruptions.
• Secretarial and Receptionist skills.
• Possess good organizational skills and the ability to multitask.
• Effective human relations skills that include a calm and patient personality.
• Computer skills with Excel, Word, Google Sheets, Google Docs, Publisher and PowerPoint.
• Excellent verbal and written communication skills to interact with parents, school administrators and staff.
• Record keeping.
• Skills involving data entries.
• Willingness to learn skills as needed.
  
  

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75% Physical Requirement Percentage of Time Ability to sit for extended periods of time. Very Frequent Ability to lift 25 pounds. Seldom Ability to carry 25 pounds. Seldom Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent Ability to operate job-related equipment. Very Frequent Ability to reach in all directions. Seldom

License/ Registration/ Certification

• N/A
  
  

Education

• High School Diploma or GED.
  
  

Experience

• Previous experience is preferred.
  
  

FLSA Status: Non-Exempt

Apply online: https://www.applitrack.com/perryschools/onlineapp/