Environmental, Health and Safety Admin

The Environmental, Health and Safety Admin provides administrative, organizational, and coordination support to the Safety and Environmental teams. This position plays a critical role in maintaining compliance records, managing documentation, coordinating training and meetings, tracking department activities, and ensuring accurate and timely reporting. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and supporting regulatory compliance efforts. This position can be based out of our Boise or Donnelly offices.

Essential Duties and Responsibilities:

Administrative Support

• Provide administrative support to Safety and Environmental Management and staff.
• Manage calendars, schedule meetings, and coordinate department activities.
• Prepare correspondence, reports, presentations, and meeting materials.
• Maintain department filing systems, both electronic and physical.
• Order office supplies and coordinate equipment and resource needs.
• Process invoices, purchase requisitions, expense reports, and other administrative transactions.

Safety Program Support

• Maintain safety records, training documentation, certifications, and compliance files.
• Assist with onboarding documentation and safety orientation scheduling.
• Track employee training requirements and notify supervisors of upcoming expirations.
• Support incident and near-miss reporting processes by organizing documentation and distributing reports.
• Compile safety metrics, statistics, and monthly reports.
• Coordinate safety meetings, toolbox talks, and training sessions.

Environmental Program Support

• Maintain environmental permit records, monitoring reports, and compliance documentation.
• Assist with tracking environmental inspections, audits, and regulatory reporting deadlines.
• Support data entry and recordkeeping associated with air, water, waste, SWPPP, SCPP, and reclamation programs.
• Compile environmental data and assist in preparing regulatory reports and documentation.
• Coordinate environmental meetings and communication activities.

Records Management & Compliance

• Ensure records are maintained in accordance with company policies and regulatory requirements.
• Maintain confidentiality of sensitive employee and operational information.
• Assist with document control processes, revisions, and distribution.
• Support preparation for internal audits, inspections, and regulatory reviews.

Communication & Coordination

• Serve as a point of contact for internal and external stakeholders.
• Coordinate travel arrangements, meeting logistics, and department events.
• Work collaboratively with operations, human resources, contractors, and project teams.
• Support special projects and other duties as assigned.

Qualifications:

Knowledge, Skills, and Abilities

• Strong attention to detail with exceptional accuracy in recordkeeping and data entry.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Ability to work independently while supporting multiple departments.
• Proficiency in preparing reports, spreadsheets, presentations, and professional correspondence.
• Ability to maintain organized and auditable records.
• Strong problem-solving, coordination, and follow-through skills.
• Ability to adapt to changing priorities and departmental needs.

Required

• High school diploma or GED required.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• Minimum of 3 years of administrative support experience.
• Experience supporting safety, environmental, construction, mining, industrial, or operations teams preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong organizational, document management, and recordkeeping skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Experience working in mining, construction, manufacturing, energy, or heavy industrial environments.
• Knowledge of safety and environmental compliance documentation and reporting requirements.
• Experience with document management systems and electronic filing platforms.
• Familiarity with training management systems and compliance tracking tools.
• Experience supporting regulatory audits, inspections, or compliance programs.