Procurement Assistant

Procurement Assistant

Our Procurement Assistant will be responsible for the initial onset of our RFQ/RFP process and support of our corporate buyers. Candidates must have a minimum of 1-3 years of solid assistant experience. Experience in construction is a plus. Candidates must have the ability to research/source vendors that ensure quality, price, delivery and service at a price that maximizes company budgets while maintaining the highest code of ethics and conduct. Work hours are 8-5 pm (or agreed upon time w/Manager) – work from home on Fridays after 60 days.    

Essential Duties and Responsibilities  

• Prepare Request for Quotations/Invitations to Bid (RFQs/ITBs) bid packages based on commodity assignment. 

• Obtain solicitations/bids from sources of supply. 

• Follow-up on all RFQ packets and/or all bidders to ensure bids are received in a timely fashion (per required timeline) in support of buyers 

• Maintain constant communication with all stakeholders on buyout packages. 

• Receive and review bid packages with buyers to ensure bids are complete. 

• Generate purchase orders in Purchase Order system (ViewPoint) and log Purchase Orders into Material Tracking Report once decisions are made by buyers. 

• Assist buyers in sending award/release Purchase Orders to Vendor(s); follow up with awardee to ensure Order Acknowledgement is sent. 

• Attend daily Procurement/Logistics meetings and other meetings (as requested). 

• Perform daily quality control (QC) checks on purchase orders and/or reports for other team members (as needed). 

• Other duties as assigned. 

  Experience, Education and Skills  

• Minimum two-year Degree in related field is a must (Business Administration preferred). Prior experience will be considered. 

• Must have a minimum of 1-3 years of solid admin/assistance experience, preferably in the construction industry. However, we are willing to take on the right recent college graduate majoring in supply chain management or seasoned admin assistant. 

• Must have a good understanding of procurement techniques/requirements. 

• Must have the ability to learn and follow Procurement/Logistics policies and procedures. 

• Must have strong communication skills, both verbal and written. 

• Must be well organized, detail-oriented and highly motivated. 

• Must be able to work independently with minimum supervision. 

• Must be proficient in Microsoft Office Suite, especially Excel. 

• Must have impeccable customer service skills. In our area of the business, we treat everyone as a customer. 

• Must be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement). 

  Key Requirements  

• U.S. Citizenship is REQUIRED. 

• Must be able to secure and maintain a security clearance at the required level 

• Must be a team player and look at challenges as opportunities for new knowledge and growth 

We offer an excellent benefits package, including Medical, Dental and Vision Insurance, Short and Long-Term Disability, Life Insurance, 17 PTO days as well as matching 401k.