What are the responsibilities and job description for the CORPORATE BUYER position at Pernix International?
Our Corporate Buyers are responsible for the procurement of construction materials, equipment and/or services in support of international projects and corporate objectives. Candidates must have a minimum of five solid years of procuring materials experience preferably in the construction industry. Our office is located in Lombard. This position is required to be in the office Monday through Thursdays. Will be able to work from home on Fridays after 60 days of employment. We currently have two Corporate Buyer positions.
Essential Duties and Responsibilities:
- Source and select vendors that ensure quality, price, delivery and service at a price that maximizes company profit margins while maintaining the highest code of ethics and conduct.
- Manage supplier performance in accordance with purchase order terms through delivery, acceptance, payment and closeout.
- Prepare Request for Quotations/Invitations to Bid (RFQs/ITBs) bid packages based on commodity assignment. Most RFQ packets will require Specifications and/or Drawings relative to the RFQ.
- Obtain solicitations/bids from a minimum of three sources of supply (unless it’s a sole source of supply, i.e. OEM). There will be times when material is sole sourced. At that time, a Sole Source Justification must accompany the MR.
- Follow-up on all RFQ packets and/or all bidders to ensure bids are received in a timely fashion (per required timeline).
- Receive and review bid packages with Director of Procurement/Logistics so as to ensure bids are complete.
- Communicate w/Project Management and Project Site team Work Package Managers (WPMs) so as to ensure accurate materials are procured per specifications/requirements.
- Work closely w/WPM to ensure best possible source of supply is chosen, i.e. not only on price, but also on lead time/availability and customer service.
- Communicate with all bidders for BAFOs and/or cost reduction (when applicable)
- Make final vendor recommendations to Project Team.
- Procure materials that are agreed upon with the Project Team.
- Enter purchase orders in Purchase Order system (ViewPoint) and log Purchase Orders into Material Tracking Report.
- Send award/release Purchase Orders to Vendor(s); follow up with awardee to ensure Order Acknowledgement is sent.
- Communicate release of Purchase Order to project site team.
- Monitor and update Purchase Orders and pricing (as required).
- Assist Logistics Specialist in expediting material (as required).
- Review and make Project Site aware of substitutions and/or sources (when applicable).
- Attend daily Procurement/Logistics meetings and other meetings (as requested).
- Perform daily quality control (QC) checks on purchase orders and/or reports for other team members (as needed).
- Other duties as assigned.
Experience, Education and Skills:
- Minimum Associate’s Degree in related field is a MUST (Business Administration preferred).
- Must have a minimum of three years of solid Procurement experience AS A BUYER preferably in the construction industry.
- Must have a good understanding of procurement techniques/requirements.
- Must have the ability to learn AND FOLLOW Procurement/Logistics policies and procedures.
- Must have strong negotiation skills.
- Must have strong communication skills, both verbal and written.
- Must have strong analytical skills.
- Must be well organized, detail-oriented and highly motivated.
- Must be able to work independently with minimum supervision.
- Must be proficient in Microsoft Office Suite; especially in Excel.
- Must have impeccable customer service skills. In our area of business; we treat everyone as a customer
- Must be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement).
Key Requirements:
- U.S. Citizenship is a MUST.
- Must be a team player and look at challenges as opportunities for new knowledge and growth
- Must be able to SECURE and MAINTAIN a security clearance at the required level
Our demands are high, as are the rewards; we offer an excellent benefits package, including Medical, Dental and Vision Insurance, Short and Long-Term Disability, Life Insurance, 17 vacation/PTO days as well as matching 401k.